All About Employees

 For all the employee functions you would click on the “Employees” button to access your employee list where you can add and delete employees.  On the employee list page, you can use the search box for an employee if you have a very long list of employees.

If you just need to edit one employee, you can hover over the Employees button and in the drop-down menu, you can choose the employee you want to edit.

 

Adding New Employees

 Explains the options for adding new employees.

 Setup Employee General Tab 

The General Tab is where you put in the basic information for your employee when you set them up. Only the basic information section (except the Mobile Number) is required to set up the employee. 

 Setup Employee PTO

In order to have the system maintain your PTO you first need to set it up. You do this in the Employee Record. To learn how to setup PTO for the employee go to the above Link:

Setup Employee Security Tab

Here you can choose how you want to restrict the employee punches.

Alerts and Messaging Tab

On this page you can setup SMS texting when an employee punches in or out; you can also allow the employee to leave a message for their manager when they punch in or out and/or you can leave a message for your employee that they will see when they log in.

 Pay Rates Tab

 This is optional. On this page, you can set the employee's pay rates.

 Updating & Exporting PTO year

In this section, it explains how to update the yearly PTO and how to Export the PTO year before you update the year for the employee. 

 Employee Quits or is Terminated

What to do if an Employee quits or is terminated. 

 How To Restore an Employee

If you have an employee that worked for you previously this tells you how to restore them back into your account.

 Automation Tab

 This Tab will be eventually removed. It is being replaced by the Punch Automation & Reminders page which has more functionality built into it.

Punch Automation & Reminders

This replaces the Automation Tab in the employee record. Create fixed schedules which do not change from week to week, Add Reminders for Manual Punches, Setup Auto Breaks and Auto End of the Day Punch Outs for one or all of your employees.

Comp Time

Ontheclock.com does not have Comp time built into the system. We do have a workaround but it requires you to manually manage it.

Employee Groups

Employee groups are used to maintain default settings for one or more employees.  Employees who are assigned a group will inherit the group default settings.

 

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