Archiving

Archiving your time cards “locks” the current record so that no modifications can be made. Time cards can also be unarchived if further changes are needed. Currently, the archive feature is only available via browser to administrators.

Archive a Single Pay Period

Step 1: Log in and click “Time Cards.”

Step 2: Set the pay period you’d like to archive. 

Step 3: Click the “Archive” button in the upper right corner of the “Options” box.

Archive Multiple Pay Periods

Step 1: Log in and click “Time Cards.”

Step 2: Under “Options,” click “More” to reveal additional fields.

Step 3: In the “Dates” field, set the starting and ending pay periods you’d like to archive.*

Step 4: Click the “Archive” button in the upper right corner of the “Options” box.

 

*Note: You can archive up to one year of time cards at a time.

Unarchiving

Step 1: Log in and click “Time Cards.”

Step 2: Set the pay period(s) you’d like to unarchive.

Step 3: Click the “Un-Archive” button in the upper right corner of the “Options” box.

Viewing Archived Cards

Step 1: Log in and click “Time Cards.”

Step 2: Set the pay period(s) you’d like to view. 

Step 3: Archived time cards will automatically appear.

Need more help?
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Frequent Questions

A
Archiving creates an uneditable record of a pay period. When you archive a pay period in our system, it moves that pay period to a separate database. It will then mark that pay period as “(archived).” All time cards are stored indefinitely, with the exception of time cards belonging to employees who are permanently deleted.
A
We recommend archiving time cards before implementing retroactive features like overtime rules, autodeducted breaks, or pay period changes. Otherwise, these retroactive changes will alter pre-existing time cards.
A
Archived pay periods will not display when you use the custom date field because they are stored in a separate database.
A
Yes — you can export archived time cards as a CSV or PDF.
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If you unarchive time cards after implementing retroactive changes, the unarchived time cards will update to reflect those changes.

What's Next

Viewing and Approving Time Cards

Wondering what all those columns mean? This article explains how to read time cards, as well as how to approve them.

Managing Timesheets

Learn how to make corrections and modifications to time cards.

Payroll Integration

Learn how to connect your time cards to your payroll software for easy processing.