BUILT FOR ACCOUNTING & CPA FIRMS
Stop Losing Client Hours to Late, Incomplete Time Sheets
Accurate time tracking means precise billing and payroll. Keep every client hour complete, organized, and ready to process.
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5-minute setup
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18,000+
Companies rely on OnTheClock Everyday
160,000+
Employees Punching in Daily
★★★★★
4.8
Capterra
★★★★★
4.5
G2
Built for How Accounting Teams Work
Dependable Client Payroll and Billing
Whether you're handling a few clients or dozens, you need a time clock that tracks work across multiple clients and locations.
Simple for Any Client Team
Staff can clock in from their phones, a kiosk, or a browser. No training, no setup headaches — just something they actually keep using.
Payroll-Ready Exports
Run payroll in-house or export approved hours to Gusto, ADP, Paychex, or QuickBooks Payroll with no reconciliation needed. The numbers match on the first run, every time.
Overtime & DOL Alerts
Automatic alerts when hourly staff approach 40 hours. Your clients avoid overtime surprises and the wage and hour problems that follow.
GPS & Geofencing
For clients with field crews or multilocation teams, GPS-verified clock-ins stop buddy punching. Cleaner data means cleaner books.
Spend Less Time Running Payroll
Approve hours and export in minutes, not hours. No cleanup or back-and-forth — just payroll that’s ready to run.
Pricing You Can Explain
Pricing you can explain. $5/month plus $4 per employee. No contracts, minimums, or feature tiers. Works for a three-person bakery or a 30-person contractor.
BEFORE & AFTER
Sound familiar?
Your clients come to you for strategy, not spreadsheet cleanup. But, somehow, every payroll cycle starts the same way.
Without OnTheClock
With OnTheClock
✕
Clients send time sheets in whatever format they want. Spreadsheets, emails, even photos of paper sign-in sheets.
✓
One consistent tool across every client. Time sheets come in clean and in the same format every pay period.
✕
You spend the first hour of payroll reconciling what the client sent with what the payroll system expects.
✓
Approved hours flow straight into Gusto, ADP, or QuickBooks with no reconciliation or re-entry.
✕
Clients go through multiple time tracking tools because their staff never really uses them.
✓
Employees clock in from the phones they already carry. Most teams are up and running by the first pay period.
✕
Clients call mid pay period asking if their hourly employees are about to hit overtime again.
✓
Real-time overtime alerts let clients know before they hit thresholds, so you’re not getting last-minute calls.
✕
Clients with field crews or multisite staff often have no way to verify when or where employees clocked in. That creates real DOL risk.
✓
GPS-verified and IP-restricted clock-ins create a clear audit trail that holds up in a labor dispute or wage and hour audit.
✕
You don't have a confident answer when a client asks which time tracking tool they should use
✓
One tool you trust, one price you can explain, and one integration into the books you already manage for them.
HOW IT WORKS
Everything your clients need. Everything you need to run their payroll.
Made for small businesses who need simple time tracking and the advisors who help run it.
01 — Onboard
Set Up a Client in Minutes
Import your client’s staff list, set overtime rules and pay rates, and hand them the app. Free onboarding support is included for every client.
02 — Clock In
Staff Use the App From Day One
Client teams can clock in from a phone, tablet kiosk, web browser, or fingerprint reader. One simple system for any client, site, or role.
03 — Monitor
Live Oversight for the Client and You
Clients see live attendance and overtime alerts. You get the summary that matters for payroll and quarterly reviews.
04 — Export
Clean Payroll Lands on Your Desk
Approved hours sync to QuickBooks, Gusto, ADP, Paychex, or Xero. Payroll runs in minutes with the same numbers, no reconciliation or re-entry required.
Get Started Today
One time clock you can hand to any client.
From a three-person shop to a 30-person crew, OnTheClock is a perfect fit. Every client gets free onboarding, setup takes under an hour, and there’s no contract to sign.
Get Started Today
The time tracking tool you can finally say 'yes' to.
Try OnTheClock for your own firm or set up a test account for a client. No card, no contract, no commitment. Most advisors recommend it to their next client before the trial is over.
Common Questions
Questions from accountants and bookkeepers
OnTheClock is $5/month plus $4 per employee per month. A client with 10 hourly staff pays just $45/month — less than a single hour of most bookkeepers' cleanup time. No contracts, seat minimums, or feature upsells to explain.
Most clients are fully live in under an hour. Import the staff list, set overtime rules and pay rates, hand out clock-in instructions, and you're done. Free onboarding support is included for every client — no extra charge or consultant required.
Yes. You can assign pay rates by employee or role. Apprentices, journeymen, masters, and foremen will automatically receive the correct rate. This removes the need for manual calculations and helps prevent payroll errors.
OnTheClock integrates directly with QuickBooks Online, QuickBooks Desktop, and QuickBooks Payroll as well as Gusto, ADP, and Square. Approved hours flow straight to payroll and job costing with no CSV cleanup on your end.
GPS verification confirms employees are physically on-site when they clock in. You can also turn on photo clock in, which takes a timestamped selfie each time someone punches in. Both features are included in standard plans.
Yes. Your client can invite you as an administrator on their OnTheClock account — so you see time sheets, overtime alerts, and payroll exports without owning the subscription. The client keeps control of their account, and you get the view you need to run their payroll and perform the necessary advisory work.
Yes. All data is encrypted in transit and at rest. OnTheClock stores time and project data only — never tax returns, financial records, or any customer data the client holds. Role-based access controls mean each employee sees only what they should, and security documentation is available on request.
No contracts, ever. Everything is run on a month-to-month basis. The client cancels from its own account any time, with no phone call or fee. Drop seasonal staff at the end of a project, and the bill drops with them.