Permanently Deleting Employees

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Permanently deleting an employee will delete all stored information about the employee inside of OnTheClock. Performing a permanent delete means you can no longer retrieve records or data from the system. OnTheClock or administrators cannot undo the permanent deletion. 

The action of permanently deleting an employee should only be completed when you have done the following:

  • Downloaded all time card records.
  • Downloaded all PTO reports. 

You may also use this when a past employee requests their information be deleted from the system to comply with CCPA laws.


Permanently Delete an Employee

  1. Follow the steps below to deactivate and permanently delete employees. If you already deactivated the employee skip to Step 5
  1. Step 1: Log in and navigate to “Employees .”
  2. Step 2: On your employee list, locate the employee you wish to deactivate. 
  3. Step 3: Click the red
    next to the employee’s name.
  4. Step 4: Confirm the delete and accept.
  5. Step 5: Scroll to the bottom of the employee list and click .
  6. Step 6: On the right hand side of the employee you wish to permanently delete click .
  7. Step 7: You will be asked to confirm deletion, accept the message that time cards will be deleted forever.


No — this action cannot be undone. Once you perform this action OnTheClock no longer has any data related to this employee.
Check out more about CCPA click here
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What's Next

Deactivating an employee

Removing an employee from your active list.