OnTheClock offers support for Thomson Reuters Accounting CS time clock hours, accrual benefits and tips/commissions submissions. To do this, OnTheClock creates a complaint timeclock/payroll (xml) file in the format that Accounting CS expects. This help guide describes how to enable and begin using the Accounting CS export feature in OnTheClock.
To import time clock data into Accounting CS a few things will need to be configured first. In a nutshell adjusting settings that will allow you to perform payroll, plus enabling timecard import using XML option. Below are the steps that are needed to allow Accounting CS to accept time clock data for employees.
The Accounting CS feature must be enabled in OnTheClock before the data mapping and export can occur. Doing this will allow you to adjust pay item names and display the Accounting CS export button on the timecard screen.
Accounting CS assigns a location to each employee automatically. It is important to set up a single location with the exact same name in OntheClock. OntheClock will use the first location in the list as the work location that is used when submitting timecards. We realize that some companies allow employees to work at multiple locations and that affects the hourly rate. We are working towards allowing an employee to specify their work location, however, currently, OnTheClock does not support that. Therefore, if there is a need for alternate hourly rates based on location, we suggest using Department switching in OnTheClock instead.
The Addition of the Accounting CS as a time time clock export feature to OnTheClock is a huge time saver. Just remember that employee IDs, Payroll Items, Departments and locations are Case and Sensitive and need to have identical spelling. Keeping this in mind will get you importing time clock data error free in now time.
If you recieve the following error message right click on the XML downloaded and choose where to open the file. We recommend opening the file in notepad and saving.