Our time clock software boasts fast setup and simple daily operation. With a full set of features including employee PTO tracking, shift scheduling, clock location(GPS) control and payroll integration our system will complement any small business. There are many reasons to upgrade your employee time tracking to modern online time clock software; here we will look at the top 3 reasons.
1 - Saves You Time
If you are currently tracking employee hours using paper or handwritten time cards you have the most to gain. Collecting the time sheets and performing manual calculation can take hours of your precious time each week. The APA estimates that it takes about 1.5 hours per week to calculate timesheet hours. That’s 78 hours of wasted time per year. Also consider that you should store time card data for at least 3 years, this takes file space or extra time if you scan and digitally file.
With OnTheClock, all calculations are automatically done for you! When employees clock in and out, the times are accurately and permanently recorded. If you need to make adjustments, an audit trail protects you and you employees. When it’s time for payroll, timesheets can be exported or sent directly to your payroll people. Download PDF or Excel time cards to your drive for records keeping.
2 – Increase Accuracy
According to the APA, there is an error rate between 1% and 8% when performing manual time card calculations. The error can go either way, an overpayment to your employee or an underpayment to the employee. If you overpay the employee, it is obvious that this hurts the bottom line of the business. If an underpayment occurs, this is even worse. Underpayments degrade employee morale and can even bring on DOL investigations or law suits.
Opting for a more modern time keeping system helps eliminate these problems. Calculation errors go from 4% to 0%, as the time clock software does the calculations automatically. Make sure you are protected by using software like OnTheClock.
3 – Helps Eliminate Time Theft
Time theft occurs by what is called buddy punching in the time tracking industry. Let’s say that Julie is running 10 minutes late for work, when she shows us late the situation is that no one will notice. However her time card will reflect the tardiness and she will be docked pay and possibly be written up. So she calls her “buddy” who is at work, and he punches her in early. This is buddy punching.
Buddy punching is a serious problem for all businesses.
Studies have revealed that a stunning 75% of employees and an estimated 7% of gross payroll basically stolen from companies each year, part of this data comes from the Chamber Of Commerce. For a small business of 15 employees, this can be over $30,000 of stolen payroll. With clock location controls such as GPS(geo-location), IP, device authorization and automation you can mitigate buddy punching and stop the flow of stolen time.
Are you ready to save time, increase accuracy and eliminate time theft?
Give OnTheClock a Try, its FREE!