The Time Tracking Solution Should Be Easy To Use
When setting up your employee time tracking system, it should be super simple for both you and your employees. The days of messy software installations and problems during setup are dead. Modern online solutions allow near instant setup and implementation. Once running, daily operations such as managing employees, adjusting time cards and running payroll should take minutes (preferably seconds). Being online, you should be able to access your account from any device at work, home or on the road.
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The Software Must Accurately Track Employee Hours
A report from Software Advice using data from APA(American Payroll Association) shows up to 15% of gross payroll is stolen(time theft / buddy punching) or miscalculated. One of the primary goals when tracking your team's hours is to accurately track the time. The system should be accurate concerning the clock in and out times, it should also be accurate when generating reports for payroll.
Make Sure It Has The Options You Need
Yes, of course you need a basic clock in clock out system for your staff. However there are several other features you may also take advantage of. Many small businesses need PTO (paid time off) tracking and approval, experts agree it is best done at the punch clock level. Phone Apps also make life easier for managers and employees(yes, there are clock in/out location controls for employees). Shift Scheduling is also something that many people want and use, make sure that is available.
The ability to export your timesheets to 3rd party systems like Intuit Payroll as also sought after.
Worried about employees cheating the system? You should be, read on...
Security And Employee Location Control Are A Must
You will want to verify that employees are at work when clocking in and out. There is a fear when using an online system that employees can simply punch wherever they want, this is not the case. In modern online time clock apps, you can control the locations where employees can access the clock. This can be accomplished using a combination of geo-location(GPS), IP restrictions, fingerprint(biometric) readers and device authorization settings.
What if the internet goes down?
Reliability Is A Requirement
Extreme uptime is one characteristic that all employee time tracking systems should demonstrate and should always be striving for 100% uptime. The system should use technologies such geographically separate data centers and server mirroring make sure that you and your staff can access the system anytime at anywhere. Internet reliability is also a major concern, however there are some recent statistics which show that online systems are actually more reliable than conventional installed software
Make Sure Others Trust The Time Tracking Solution
The Yale School Of Management shows that the overwhelming majority of reviews are real and accurate, Do you want to start using a system, possibly for weeks only to find out that it is not what was advertised? When going to a new restaurant, we look at the reviews right? You should always check the reviews of a new time clock service before using it. If you track time like lawyers do, where you need to pause and continue or move between client quickly, you may want to check out toggl.
OnTheClock Has All 6 Of These [And More, Please Scroll]
Successful Companies Choose OnTheClock
Start Using OnTheClock For FREE!
OnTheClock is easy! Look at our reviews, ‘easy’ is used over 500 times. Setting up your system for should not be difficult, our philosophy is “No Instructions Required”. We have taken great care to make sure account setup is quick and simple. You can add employees one at a time, in bulk or we can import them for you. Employee invites and instructions are automatically sent, so each employee can start using the app and employee time can be tracked right away.
Clock Spots And Controls
Your employees will love the options to clock in and clock out and you will love the controls of where
clocking is allowed. There are online several punch clock options for employees, they can use the phone app, a computer or a wall mounted tablet to clock in and out. Many employers are concerned when they realize that the employees can clock in and out on a phone, we have you covered. You have many options to control where employee clocking can occur, we offer many location controls including geofencing(GPS), device authorization, browser and IP location.
Payroll & Time Card Reporting
Getting employee hours for payroll should be simple and with us it is! Our online time clock uses a live time cards system, this means that you do not have to “Run” or calculate the pay period every time a time card adjustment is made. Simply make the adjustment and the time cards auto calculate. When you are ready to send employee hours to payroll this is quick also. You can print, download to excel, email or send directly to many payroll providers and payroll software, including QuickBooks.
Job & Project Costing
A modern time punch clock should also allow reporting employee time for billing purposes. When employees clock in and out, they can select work various categories. With OnTheClock you can group and total employee hours by Customer, Project, Task, Job and Department. The coded employee hours can then be exported to excel or CSV format for billing purposes. You can even set up nesting levels, for instance customer A will have certain projects and customer B will have a separate set of projects. Any small business can benefit by using our punch clock software.
Free 30 Day Trial
Sign up takes just a few moments, simply enter your name and email address then click sign up. Your trial is instantly created, you can then add employees. You can opt to have instructions sent to each employee via email/text, this will tell the employee how to punch in and out using a computer, phone or tablet. Let the employees punch in/out for the week, then log back in and get your time cards for payroll.
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Best value for the money!
Don Middleton said...
Ive used On The Clock for over two years and have never had an issue. Its very easy to use and has more than enough functionality for a small business owner. I highly recommend using this system!
You just cant make it any easier!
Absolutely love On-the-Clock
Easy to use ap. Conveniently lets me know in real time where my cleaning staff is across multiple locations. Makes payroll a snap. I cant imagine running our business without OnTheClock.com
Awesome Web based tool
Pamela Gardner said...
I had been looking for a convenient way to have my employees across states to keep up with their time and for me to gather it in one place. This program is very convenient and efficient if you have employees in other locations. I would highly recommend this product.
Simple and comprehensive
This offers everything that my employees, my accountant any I need. Its simple interface and web-based platform make it the perfect solution for my practice.
Ontheclock has really helped us with accountability in our organization and made the payroll process easier. This app is easy to use and my staff likes it. The only problem we have is there are too many steps to the clock in and clock out process. They get in a hurry and forget to finish and it doesnt capture their clicks. A quick phone call to the administrator fixes it so its not a huge issue. I recommend ontheclock frequently.
We have been using On The Clock for several years now. This is a great system prior to using this our HR manager was struggling with calculation of time for staff. This system is user friendly and efficient. I like the ability to be able to call their customer services and talk with an actual person. They have been able to resolve any questions that I have had within the same call. I like the way it track overtime, holiday pay, etc.
Reply From OnTheClock.com
Thanks for the great review Simone!
Customer Success Stories
So many of our customers love OnTheClock! We have customers from way back in 2004 who are still with us, using our time clock software
every day! Here, we see how a few customers implemented their employee time tracking system in a matter or minutes. From sign up to employees clock in and out in about 5 minutes.
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Global Punch Map (something cool)
We wanted to visualize how people used our system
so we created this cool little map.
View the Punch Map
Free Time Clock For 2 Employees
Click sign up and start your free account today, it is genuinely free if you have 2 employees or less. If you have more than 2 employees the cost is only $2.50 per employee. With OnTheClock, you get great features like PTO, scheduling, automations and reminders, finger print punch options and so much more. It takes only a few minutes to open your free account and get your time clock running. Your employees can start clocking in and clocking out using the system immediately. Please give it a try.