Employee Time Tracking

The OnTheClockTime Tracking Blog

OnTheClock also has a very active blog. Talking and communicating with our customers gives us an insight into their common problems and questions. So we decided to use our own expertise to produce articles that answer your questions and solve problems. We also work with industry experts to give other opinions and ideas related to employee time tracking and HR in general. Here are a few popular articles from our blog…

• Employee Time Tracking For Non Profits
• Tips For Working With Millennials
• What is a non-exempt employee
• More articles from the time tracking blog

The Time Tracking Solution Should Be Easy To Use

When setting up your employee time tracking system, it should be super simple for both you and your employees. The days of messy software installations and problems during setup are dead.  Modern online solutions allow near instant setup and implementation.  Once running, daily operations such as managing employees, adjusting time cards and running payroll should take minutes (preferably seconds).  Being online, you should be able to access your account from any device at work, home or on the road.

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The Software Must Accurately Track Employee Hours

A report from Software Advice using data from APA(American Payroll Association) shows up to 15% of gross payroll is stolen(time theft / buddy punching) or miscalculated.  One of the primary goals when tracking your team's hours is to accurately track the time.  The system should be accurate concerning the clock in and out times, it should also be accurate when generating reports for payroll.

Make Sure It Has The Options You Need

Yes, of course you need a basic clock in clock out system for your staff.  However there are several other features you may also take advantage of.  Many small businesses need PTO (paid time off) tracking and approval, experts agree it is best done at the punch clock level.  Phone Apps also make life easier for managers and employees(yes, there are clock in/out location controls for employees).  Shift Scheduling is also something that many people want and use, make sure that is available.  The ability to export your timesheets to 3rd party systems like Intuit Payroll as also sought after.

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Security And Employee Location Control Are A Must

You will want to verify that employees are at work when clocking in and out. There is a fear when using an online system that employees can simply punch wherever they want, this is not the case.  In modern online time clock apps, you can control the locations where employees can access the clock.  This can be accomplished using a combination of geo-location(GPS), IP restrictions, fingerprint(biometric) readers and device authorization settings.

What if the internet goes down?

Reliability Is A Requirement

Extreme uptime is one characteristic that all employee time tracking systems should demonstrate and should always be striving for 100% uptime.  The system should use technologies such geographically separate data centers and server mirroring make sure that you and your staff can access the system anytime at anywhere.  Internet reliability is also a major concern, however there are some recent statistics which show that online systems are actually more reliable than conventional installed software

Make Sure Others Trust The Time Tracking Solution

The Yale School Of Management shows that the overwhelming majority of reviews are real and accurate, Do you want to start using a system, possibly for weeks only to find out that it is not what was advertised? When going to a new restaurant, we look at the reviews right? You should always check the reviews of a new time clock service before using it.  If you track time like lawyers do, where you need to pause and continue or move between client quickly, you may want to check out toggl.

Good News!

OnTheClock Has All 6 Of These [And More, Please Scroll]

OnTheClock is easy! Look at our reviews, ‘easy’ is used over 500 times.  Setting up your system for should not be difficult, our philosophy is “No Instructions Required”.  We have taken great care to make sure account setup is quick and simple.  You can add employees one at a time, in bulk or we can import them for you.  Employee invites and instructions are automatically sent, so each employee can start using the app and employee time can be tracked right away.