Time Tracking for Hospitality

No missing hours. No overtime surprises.

OnTheClock shows you who’s on-site and how many hours each department has already used, so you can catch labor costs before they turn into an expensive Friday surprise.

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When Every Shift Changes, Time Tracking Has to Keep Up

It’s 5:12 p.m. Your dinner shift needs 11 people, but one server swapped shifts, a cook clocked in early, and someone missed a punch after break. The schedule says one thing. Payroll is recording another.

The problem isn't your crew, it's that printed schedules and group texts don't tell you who's actually working, where they clocked in, or who’s nearing overtime. You find out after the fact, if at all.

OnTheClock solves this specifically for hospitality with geofenced clock-ins, live attendance visibility, and overtime alerts. You see who’s in, catch issues during the shift, and keep payroll accurate before the rush is over.

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Designed for Hospitality Teams

From Clock-In to Payroll, It’s All Covered

Shift Scheduling

Build and update schedules so front desk, housekeeping, maintenance, and service shifts stay covered as plans change. Managers can fix a coverage gap before it becomes a guest-service problem.

Overtime Alerts

See when employees are approaching overtime before the extra hours hit payroll. Managers can rebalance upcoming shifts instead of letting one busy week quietly eat into labor margins.

Hours by Department

Review hours across departments to see where labor is actually being used. You can spot whether housekeeping, front desk, maintenance, or another team is consistently running heavier than expected.

Kiosk & PIN Clock-In

Let employees clock in from a shared tablet or station using their own secure punch access. Staff get one simple clock-in point without needing to use personal phones on shift.

Break & Lunch Tracking

Track breaks alongside worked hours and apply consistent break rules across the team. Managers can catch missing or inaccurate break time before it turns into another timecard correction.

Payroll Export

Approve completed timecards and send accurate hours directly into your supported payroll workflow. Once the week is reviewed, payroll moves forward without rebuilding shifts, breaks, and overtime by hand.

BEFORE & AFTER

Sound familiar?

Here’s the real cost of running a business without OnTheClock.

Without OnTheClock

With OnTheClock

✕ Anyone with the back-office login can punch for anyone. Your 7 a.m. housekeeper is on the clock at 6:52.

✓ Punching takes a PIN or a fingerprint, and you can block punches before a scheduled start. One person, one punch, one start time.

✕ A housekeeper clocks in from her kitchen at 7:30 and pulls into the lot at 7:50. You paid for the drive and never knew.

✓ Clock-ins only count on the hotel's Wi-Fi, an approved device, or your IP address. If she isn't on property, the punch doesn't go through.

✕ Someone calls out Tuesday, the desk covers, and you find out Friday it cost six hours of overtime.

✓ An overtime alert reaches you Wednesday, while you can still move the Thursday shift and keep the week under 40.

✕ Check-in's at 3:00 and four rooms aren't turned. Nobody remembers who came in late Monday.

✓ The schedule vs. actual report puts every scheduled shift next to the real punch and flags late arrivals and no-shows automatically.

✕ Occupancy drops 15% and labor doesn't. You can't tell if it's housekeeping, the desk, or breakfast.

✓ Hours and gross pay split by department, so you can see which one didn't flex when the rooms emptied.

✕ Sunday night you're retyping paper time cards into a spreadsheet and adding hours by hand.

✓ Approve time cards once and export to QuickBooks, Gusto, ADP, Paychex, or Square. Payroll's done before you leave the desk.

How it works

Add your staff and set up your departments

Add everyone and assign them to housekeeping, front desk, maintenance, or breakfast. Set your pay period, your overtime rule, and whether breaks come off automatically. A team of fifteen takes a few minutes.

Staff punch in when they arrive

Housekeeping punches from a phone, the front desk from the back-office computer or a tablet in kiosk mode. Each punch takes a PIN or a fingerprint, only counts on your hotel's Wi-Fi, and won't go through before a scheduled start.

See who's on property

The Who's In dashboard shows who's clocked in and which department they're in. Schedule vs. actual flags late arrivals and no-shows, and overtime alerts reach you mid-week — while you can still move a shift.

Approve time cards and run payroll

Review the week, fix anything that needs fixing, and approve. Hours go to QuickBooks, Gusto, ADP, Paychex, or Square in one click — or run payroll inside OnTheClock with direct deposit and tax filing handled.

Side by Side

How OnTheClock compares

A feature-by-feature look at OnTheClock, Homebase, and Connecteam for cleaning businesses.

Feature	OnTheClock	Homebase (Essentials)	Connecteam (Basic)
Starting price (10 staff)	$45/month	$30/month per location	$35/month per hub
Kiosk with PIN at the front desk	✓ Included	✓ Included	✓ Included
Departments	✓ Included	✗ Not included	✗ Not included
Punch controls	✓ Included	✗ Not included	✗ Not included
PTO tracking and accruals	✓ Included	✗ Not included	✗ Not included
All features in one plan	✓ Included	✗ Not included	✗ Not included
Built-in payroll	✓ Included	✓ Included	✗ Not included

OnTheClock is best for small hotels that want departments, punch controls, PTO, and payroll in one plan — not spread across tiers or add-ons.

FROM REAL HOTEL OPERATORS

Small hotel owners who stopped chasing time cards

★★★★★

"So easy to use and a great way to keep track of all my employees' time as well as PTO time. This has helped alleviate the burden of making sure all my employees' timecards are totaled correctly and has saved me so much extra time that I was spending each week."

M. McDaniel

★★★★★

" We’ve been using OnTheClock for years, and it’s worked very well for our team. It makes it easy to keep track of hours worked, and the GPS tools have become an important part of how we manage employee time "

Crystal L.

★★★★★

"OnTheClock is easy to navigate, and clocking in and out has been simple. I also like being able to check my hours whenever I need to, which makes it much easier to stay on top of my time"

Covina L

Transparent pricing

One plan, one price, no tiers to climb

Everything on this page is included from the first day — PIN and fingerprint punching, Wi-Fi and device restrictions, departments, PTO accruals, schedule vs. actual, and one-click payroll export. There's nothing to upgrade to.

Number of active employees

$0 /mo

0 active employees

Need payroll, too?

OnTheClock Payroll runs $40/month plus $6 per employee, with direct deposit, automated tax calculations, and the same dashboard your crew already uses for time tracking.

There are no feature upgrades. No plan switching. No "GPS is a Pro feature" surprises.

Start your free 30-day trial

No credit card required at sign-up.

QUESTIONS FROM HOTEL OWNERS

Questions from electrical contractors

Yes. Set up kiosk mode on the back-office computer or a tablet at the desk, and staff punch with a PIN or a fingerprint. No personal phone required, no app to install, no data plan. Front desk and maintenance can use the same kiosk, or punch from their own phones if you'd rather.

Restrict punches to your hotel's Wi-Fi network, an approved device, or your IP address. A clock-in from a kitchen across town doesn't go through. You can also block punches before a scheduled start time, so a 7 a.m. housekeeper can't be on the clock at 6:52.

Yes. Assign every employee to housekeeping, front desk, maintenance, or breakfast, and hours and gross pay break out by department. When occupancy drops and labor doesn't, you can see which department didn't flex instead of guessing.

Set an alert threshold and OnTheClock notifies you when someone's approaching it. If a housekeeper calls out Tuesday and the front desk covers, you hear about it Wednesday — while you can still move Thursday's shift and keep the week under 40.

The schedule vs. actual report puts every scheduled shift next to the real punch and flags late arrivals and no-shows automatically. When four rooms aren't turned by three o'clock, you'll know whether it was a coverage problem or a late start, without asking anyone.

Approved hours export in one click to QuickBooks, Gusto, ADP, Paychex, or Square at no extra cost. If you'd rather run payroll in one place, OnTheClock Payroll adds direct deposit, tax filing, and W-2s for $40/month plus $6 per employee.

$65 a month — $5 base plus $4 per active employee. You're billed only for people who punched that month, so a property that runs 25 in July and 12 in January pays for 12 in January. No setup fee and no per-location charge.

No. It's month to month, cancel any time, and the 30-day trial doesn't ask for a card. If seasonal staff leave, remove them and your next bill drops — you're never paying for seats you aren't using.

Time Tracking for Hospitality

No missing hours. No overtime surprises.

When Every Shift Changes, Time Tracking Has to Keep Up