Andrea is an office manager for Village Vision Care.When work moved to a remote model, they needed something that could offer flexibility with how an employee could track time.
Flexibility with Time Tracking
Andrea is an office manager for Village Vision Care. The company provides optometry services at four locations, two located in Michigan and two in Ohio. They partner with Costco to provide routine eye exam care and have successfully reached their max optimization in scheduling and offering two lanes for exams to be permed in all locations.
Village vision care had just acquired two new locations. The employee base had been pretty small before expansion so management of hours was all on the honor system. They were writing out their timesheets. The company wanted to offer paid time off as they began to expand and they needed a system that would offer paid time off management.
As an office manager Andrea has to make sure that time cards get turned over to payroll to be processed. Relying on handwritten timesheets was increasing the risk for human error in hours worked. She knew that a time tracking solution that recorded the time at clock in and out for an employee was more efficient and more accurate. Implementing a system like this would speed up her day to day task of monitoring and making any corrections needed before sending the final hours to her payroll provider.
The pandemic had a huge impact on many business operations. When work moved to a remote model, she needed something that could offer flexibility with how an employee could track time. This needed to be easy and quick to establish for employees to make the transition smoother. A way to identify an employee's location would be a great benefit for a company spread between two states during this time.
“The mobile app has been very convenient for working from home”
Andrea said, “It’s so much easier to track time, especially the PTO for them to claim.” She gathers the time cards for payroll every week and is tasked with making sure the hours and breaks are correct. OnTheClock has offered a tool that makes it easy for her to complete this by eliminating deciphering handwritten timesheets.With four separate locations spread between two states it is important to identify which location the employee was at. “Having 4 offices I actually look at the IP address because if they forget the location choice I can see the IP and know where they were and correct that," Andrea said. The flexibility in methods available for clock in have been helpful for Village Vision Care. They added fingerprint readers on site for employees,“Setting those up over the phone with Support was very helpful and it was very easy.” When the pandemic hit, they were able to use OnTheClock to allow employees to work remotely. The mobile app offered a convenient and safe way for employees to track time. Andrea noted, “It’s a good tracking system. I'm now able to work full time from home.”
“It’s so much easier to track time, especially the PTO for them to claim.”- Andrea
“It’s a good tracking system. I'm now able to work full time from home.” - Andrea