Chris was collecting his employees' hours worked for the work week and manually entering their hours for payroll. As the company grew, so did his crew and naturally, so did his time spent manually calculating his employee's hours. He knew there had to be a better, more efficient solution to this.
Paper timesheets and manually adding hours into payroll was becoming a hassle
Fort Smith, AR
Eric Pendergrass operates Burford Distributing based out of Fort Smith, AR. Burford Distributing is a beverage supplier that services restaurants, bars, nightclubs, liquor stores, and convenience and grocery stores. They currently staff 36 employees who help transport items to licensed retailers.
Eric recognized that their current process for tracking time was highly inefficient. He spent too much time manually inputting his employee hours for payroll, explaining, "In the past, we had a manual time clock and PTO process. We needed something that was efficient in tracking hours worked while reducing the time card process."
As a beverage distributor, all customers on routes must receive their deliveries in a timely, reliable manner. Burford Distributing must have coverage for each route to ensure that they never miss a delivery. Whenever a delivery driver or warehouse employee wanted time off, the employee needed to add it to their department calendar. Each department calendar was located in different areas of the company. Eric further said, "We had a calendar on the wall for each department that we were using to match time and coordinate with one another. We needed something like OnTheClock to streamline the process." Getting up and referencing a calendar different from the original location created efficiency issues. They wanted the luxury of viewing everyone's time off on one shared calendar with the ease of simply pulling it up on their computer.
“We had a calendar on the wall for each department that we were using to match time and coordinate with one another. We needed something like OnTheClock to streamline the process.”
Eric's company needed something to check off all the items on his list for the perfect time-keeping solution. "We needed something mobile, generated reports, and easy-to-track PTO. Also, the scheduling feature for logistical planning to get products from distribution if someone is taking the day off is important," Eric said. Finding and implementing OnTheClock met all of their requirements for becoming more efficient in their day-to-day operations. They were looking for a solution that could give them what they wanted at their fingertips with hardly any wait time to access their information. "OnTheClock has done a great job of streamlining our back-end manual process into a format that has not only saved the staff time and has made it more efficient but focuses on what the primary business is," Eric stated. Saving time for management and employees has allowed for a smoother, more cost-effective time card process, and OnTheClock met their needs perfectly.
"OnTheClock has done a great job of streamlining our back-end manual process into a format that has not only saved the staff time and has made it more efficient, but focuses on what the primary business is." - Eric
"We needed something mobile, generated reports, and easy-to-track PTO"- Eric