Managing Employee Timesheets

Punch errors happen. With OnTheClock, it’s easy to correct time cards to accurately reflect hours worked. By default, administrators and managers can make timesheet corrections.

Add a Punch

On a Browser



Step 1: After logging in, click “Time Cards.”
Step 2: Choose “Add Day” for a single day or “Add Multi Day” to add multiple days.
Step 3: Select your employee and date.
Step 4: Enter the number of hours worked in the “Override Hours” section, or click “Add Punch” to add exact in/out times.
Step 5: Click “Save.”

 

On Mobile



Step 1: Open your app and tap “Time Cards.”
Step 2: Tap the + icon in the upper right corner.
Step 3: Select your employee and date.
Step 4: Enter the number of hours worked in the “Override Hours” section, or click “Add Punch” to add exact in/out times.
Step 5: Click “Save.”

Add PTO to Split Days

On a Browser
Step 1: After logging in, click “Time Cards.”
Step 2: Set your pay period, then click on the entry you wish to modify.
Step 3: If needed, enter regular hours worked. Otherwise, skip to the next step.
Step 4: Under “PTO Hours,” enter the hours in the appropriate category.
Step 5: Click “Save.”

 

On Mobile
Step 1: Open your app and tap “Time Cards.”
Step 2: Set your pay period, then select your employee.
Step 3: Tap on the entry you wish to modify.
Step 4: Under “Override Hours,” enter the hours in the appropriate category.
Step 5: Click “Save.”

Adding a Break

On a Browser
Step 1: From “Time Cards,” locate the entry you wish to adjust.
Step 2: Click the edit icon to view punches for the day.
Step 3: Click “Add Punch.”
Step 4: In your new punch, set the start time to the start of the shift, and the end time to the start of the break.
Step 5: In the old punch, set the begin time to the break’s end time.
Step 6: Click “Save.”

 

On Mobile
Step 1: From “Time Cards,” locate the entry you wish to adjust.
Step 2: Tap on the entry, then click “Add Punch.”
Step 3: In your new punch, set the start time to the start of the shift, and the end time to the start of the break, then hit “Save.”
Step 4: Tap on the old punch and set the begin time to the break’s end time, then hit “Save.”
Step 5: Click “Save” at the bottom of your time card entry.

Removing a Break

If you have breaks set to automatically deduct from each shift, you can use override hours to re-add breaks that weren’t actually taken. Whether you’re adjusting timesheets on a browser or our app, the method is the same.

Step 1: From “Time Cards,” locate the entry you wish to adjust.
Step 2: Click the edit icon to view punches for the day, or tap on the entry.
Step 3: Under “Override Hours,” enter the break length into the “Reg” field.
Step 4: Click “Save.”

Edit Permissions

You can allow employees to edit their own timecard entries (or prevent managers from making edits). Currently, you can only edit permissions when accessing OnTheClock from a browser, and only account administrators can make this change.

Step 1: After logging in, click on the “Employees” tab.
Step 2: Click on the name of the worker you’d like to edit.
Step 3: On the “General” tab, find “Additional Options.”
Step 4: Under “Additional Options,” locate “Manual Time Entry & Adjustment.”
Step 5: Toggle this permission on or off, then click “Save.”

Need more help?
Submit a ticket

Frequent Questions

A
While editing or adding a punch on a browser, toggle “After Midnight” on; on mobile, toggle “Multi Day” on. You can then set the punch out time to be a different day.
A
Yes — if the settings are turned on for the employee, you will be able to adjust these fields in the edit screen for "add day." Click "add punch" to enter the job costing details for the day.
A
The override section will rewrite the clocked hours for the employees. If an employee had a clock in and out from 8:00 am to 5:00 pm and you enter 8.00 in "Regular Hours," the system will log 8.00 hours and strike out the original clock in and out times.
A
Overrides are best used in cases where you need to add time back to an employee. For example, if you automatically deducted a break that the employee did not take, you can go to the time record and enter in a time value to accurately reflect hours worked.
A
Yes — these changes will be recorded in the audit log, which administrators can view at any time.

What's Next

Timecard columns

Learn more about timecard column options.

Auto Deducted Breaks

Learn more about setting up breaks.

Audit Log

Know what edit happen to timecards and the account.