Making Corrections to the Time Cards and Manual Entries

Add a Missed Punch to a Time Card From a Browser (see 3:08 in video)

Benefit to the OnTheClock User

Add a punch before time cards go to payroll.  

1. Log in as the administrator.
2. Click “Time Cards” at the top of the screen.
3. You may click “Add Multi Day” button or “Add Day” for one .
4. Clicking on “Add Day”, enter the hours in the appropriate box for the missing hours.
5. Click “Date” to add the missing date.
6. Click “Select Employee” to ensure it goes under the correct name.
7. OR you may click “Add Punch” button and add the exact time in and out. 
8.  Click the “After Midnight” button to green if the punch starts on a day and ends on the next.  The time card will show the date the punch began.
   • By clicking “Add Punch” you may add the Job, Customer, Department, Project, Task if any apply.
9. Click "Save" button.

Add a Missed Punch to a Time Card From the App

Benefit to the OnTheClock User

Add a punch before time cards go to payroll.  

1. Log in as the administrator.
2. Click “Time Card Summary”.
3. Click "+".
4. Select "Employee".
5. Select the "Date".
6. You may click “Add Punch” button or “Add Hours”.
7. Fill in the appropriate fields.
8. Click “Save” button.

OR, a quicker way to add hours is

1. Log in as the administrator.
2. Click “Add Hours”.
3. Select "Employee".
4. Select "Date".
5. Enter "Hours Worked".
6. Click "Save".

Make a Correction to a Punch on the Time Card From a Browser (see 1:40 in video)

Benefit to The OnTheClock User

Correct a punch before time cards go to payroll.  If the punch is incorrect because let’s say PTO was used or should’ve been used in conjunction with worked hours, then you will need to have two entries for the particular day.  One for PTO (see 4:15 in the video) and one for the hours actually worked. Do not try to edit existing to accommodate two types of punches or hours.

If the correction to be made is to edit a single punch or time, follow below

1. Log in as the administrator.
2. Click “Time Cards” at the top of the screen.
3. Click on the date of the punch to be edited in the time card under the appropriate employee.
4. You may then adjust the hours in the punch or the “Override Hours” section.
5. Click “Save”.

If the correction to be made is because an employee worked a partial day and the rest was PTO, follow below

Do not try to edit a single entry to show both types of hours for that day, you will see the hours are overridden and crossed out.

1. Log in as the administrator.
2. Click “Time Cards” at the top of the screen.
3. Clicking on “Add Day”, enter the hours in the appropriate box for the missing hours. Example:  If there are regular worked hours already on the time card, leave that as is, and enter PTO with this step.  The end result is that you will have two entries with the same date on the time card. One entry will be regular worked hours, and the second entry will be the PTO hours, whether it’s vacation, sick, personal, etc.  
4. Click the “Save” button.
5. If this is done correctly, you will see two entries listed for the same day.

Employees, click here to learn about editing your punches if the admin has given permission.

Turn on the Ability for an Employee to Edit Their Own Time From a Browser

1. Log in as the administrator.
2. Click “Employees” at the top of the screen.
3. Select the employee to adjust.
4. Look under “Additional Options” to turn “Manual Time Entry & Adjustment” from off to on.
5. Click “Save Settings” button.

 

Click on a link below to learn about the other time card related topics

Sending the time cards

Know what edits happen to the time card and account

Designate who will approve time cards

Set up automatic routine reports direct to your email

Allow employees to track tips, bonuses and commission

Set the time zone and daylight savings

Set up the pay periods

Set up punch rounding

Set up salaried employees

Set up overtime and alerts

Viewing & approving the time cards and renaming headings: Filtering, punches, payroll, audit, PTO, UBR, PBR, TIP, BON, COM

Decimal hour converter

 

 

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