Managing Employee Timesheets

Add a Punch to Timecards From a Browser

Log in as the administrator→ Click “Time Cards” → Click the “Add Multi-Day” button or “Add Day” for single time entry → Click on “Add Day”, enter the hours in the appropriate box for the missing hours → Click “Date” → Click “Select Employee” to ensure it goes under the correct name → OR you may click the “Add Punch” button and add the exact time in and out.

Add a Punch to Timecards From the App

Log in as the administrator → Tap the orange "Timecard" label on the dashboard → Tap "+" in top right corner → Select "Employee"→ Select the "Date"→ You may click the “Add Punch” button to add in/out times for a day → Scroll and tap save → Or you can select 'Add hours" to add a total number of hours worked → Tap the “Save” button.

Make a Correction to a Single Punch on the Time Card From a Browser

Log in as the administrator → Click “Time Cards” at the top of the screen → Click on the date of the punch to be edited in the time card under the appropriate employee → You may then adjust the hours in the punch or the “Override Hours” section → Click “Save”.

Make a Correction to a Single Punch on the Time Card From the App

Login as the admin or manager → Tap the time cards icon on the bottom → Tap "details" at the top right → Tap the ">" symbol on the record you need to adjust → Under "punch log" tap the ">" symbol to view details of the punch → Tap the begin or end time to adjust the times→ Scroll to bottom and tap save.

Splitting a Day to Include Work Hours and PTO

Log in as the administrator → Click “Time Cards”→ Clicking on “Add Day”, enter the hours in the appropriate box for the missing hours. Example: If there are regular worked hours already on the time card, leave that as is, and enter PTO with this step. The result is that you will have two entries with the same date on the time card. One entry will be regular worked hours, and the second entry will be the PTO hours, whether it’s vacation, sick, personal, etc → Click the “Save” button.

How to Add a Missed Break to an Existing Timecard Entry

Log in as an administrator or manager → Click on the Time Cards icon→ Scroll to the Time Entry you would like to adjust→ Click the “Edit” pencil icon to the right of the entry → In the “Adjusting Day” window, you should see the punches for that day displayed → To add a break, click “add punch” in the top right corner (a blank entry will appear) → First, change the original punch out time to the time the employee left for lunch/break. Ex. IN: 8:00 am - OUT: 12:00 pm → Then, in the blank entry, set the “in” time when the employee returned from their break and the “out” time as the original clock-out time for the day. Ex. IN: 12:30 pm - OUT: 5:00 pm.→ Click “Save” to update.

Adding Breaks That Were not Taken Back to a Time Entry

Log in as an administrator or manager → Click on the time cards icon→ Click the “edit” pencil icon to the right of the entry you’d like to update → In the “Adjusting Day” window, scroll down to the “Override” section → In the “REG” field, enter the number of hours the employee would be paid for before the auto-deducted break was taken out → Click Save.

Turn on the Ability for an Employee to Edit Their Own Time From a Browser

Log in as the administrator→ Click “Employees” at the top of the screen→ Select the employee to adjust.→ Look under “Additional Options” to turn “Manual Time Entry & Adjustment” from off to on→ Click the “Save Settings” button.

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Frequent Questions

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While editing a punch, click the “After Midnight” toggle to the right to green if the energy starts on one day and ends on the next. The timecard will show the date the punch began.
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Yes, if the settings are turned on for the employee, you will be able to adjust these fields in the edit screen for "add day." Click "add punch" and see areas to enter the job & costing details to apply to the clock in and out for the day.
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The override section will rewrite the hours for the employees. If an employee had a clock in and out from 8:00 am to 5:00 pm and you enter in 8.00 in "Regular Hours", the system will log 8.00 hours and strike out the original clock in and out times.
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Overrides are best used in cases where you need to add time back to an employee. If you applied for an auto deducted break, but the employee did not take the designated break, you can go to the time record and enter in a regular hour value to give them the total amount.
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Yes, when an employee makes a change to their timecard the changes will be recorded in the audit log.
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Let’s say you have a 30-minute break being automatically deducted, but your employee worked through the break, so you need to pay them for that time. If the timecard shows that the employee worked 8 hours for that shift, you will enter “8.5” in the “REG” field.
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An easy way to see a break was deducted would be to add the "UBR" column to your timecard view. Only an Admin can add these settings. "UBR" stands for unpaid break duration.

What's Next

Timecard columns

Learn more about timecard column options.

Auto Deducted Breaks

Learn more about setting up breaks.

Audit Log

Know what edit happen to timecards and the account.