Audit Trail

Overview

When you enable the time card audit trail, you can view changes made to time cards in the raw activity log. 

Setup

1. Step 1: Log in as an administrator via browser.
2. Step 2: Navigate to “Settings,” then “Time Clock Settings.”
3. Step 3: Under “Options,” ensure the time card audit trail on.
4. Step 4: Click “Save Settings.”
5. 

Download Audit Report

1. Step 1: Log in as an administrator or manager via browser.
2. Step 2: Navigate to “Time Cards.”
3. Step 3: Click “More” (next to the box labeled “Options).
4. Step 4: Click “Audit Log Export” to begin downloading a PDF of the audit log.
5. Step 5: Locate your file on your computer and open it.
6. 

What to Expect

1. Viewing Changes

   1. Step 1: Log in as an administrator via browser.
   2. Step 2: Navigate to “Settings,” then “Time Clock Settings.”
   3. Step 3: Click “View Raw Activity Log.”
   4. 

Raw Activity Log Export

The Raw Activity Log Export allows administrators to download a complete history of account activity in OnTheClock. This report provides visibility into who performed actions such as log-ins, punches, time card edits, PTO adjustments, and employee record updates. It is an essential tool for audits, compliance, and troubleshooting.

Note: Only Administrators have access to this export.

How to Access the Raw Activity Log

1. Step 1: Log in to your OnTheClock account as an Administrator.
2. Step 2: Navigate to Settings > Time Clock Settings.
3. Step 3: Stay on the Basic Settings tab.
4. Step 4: Scroll to the bottom of the page.
5. Step 5: Click Raw Activity Log (next to the Save button).
6. Step 6: Use the Export button at the top-right of the screen to select your preferred file format: PDF or CSV.

Filter Your Results

Before exporting, you can use search filters to narrow down the activity displayed.

• Punch Date: Select a start and end date range.
• Manager / Employee: Choose a specific person or leave set to “All.”
• Activities: Check one or more of the following options:
• Auto Punch In/Out
• Employee Record Updates & Deletes
• Website Log Ins
• SMS (text) Messages
• Time Card Settings Updated
• Punch In/Out
• Email Messages

After setting your filters, click Apply Filters to generate the results.

Sample Reports

PDF Export Example: Displays a formatted, printable summary with columns for date, time, user, activity, and IP address.

CSV Export Example: Provides structured data for deeper analysis in Excel, Google Sheets, or Power BI.

Business Use Cases

• Audit Trail: Track all administrator and employee actions for compliance verification.
• Security Review: Identify unfamiliar IP addresses or login attempts during off-hours.
• Policy Enforcement: Confirm that punch and time-card update procedures are being followed.
• Payroll Verification: Cross-check employee updates before processing payroll.
• Support Troubleshooting: Validate whether changes were system-generated or user-initiated.