Payroll for Small and Medium Sized Businesses

OnTheClock Payroll automates the payroll process by importing employee hours tracked directly through OnTheClock’s time tracking system. Users can review, approve, and process payroll with just a few clicks, making it simple to manage payroll for your team.

To get started, sign up for an account on our website. Once you’ve set up an account and input your payment information, OnTheClock payroll may be accessed through the Payroll icon. For those new to the software, visit OnTheClock Payroll directly for more information at https://www.ontheclock.com/payroll.aspx. If you’re already utilizing a paid OnTheClock account, simply login to your account and click the payroll icon.

OnTheClock Payroll was built through a partnership with Check, a payroll institution trusted by 15,000-plus employers and 180,000-plus employees nationwide. Check has processed more than 300,000 payrolls and securely moved $4 billion in payroll funds, ensuring the reliability and accuracy you’d expect from an industry leader. By partnering with Check, OnTheClock Payroll is built on years of refined expertise, minimizing risk for your business.

OnTheClock Payroll was built through a partnership with Check. Check’s dedicated compliance team monitors real-time updates to labor laws, tax codes, and reporting requirements. This expertise is embedded into OnTheClock’s platform, automating withholdings, filings, and audits. Check has processed more than 300,000 payrolls and helped resolve complex compliance challenges for businesses across industries. This ensures you, as an OnTheClock user, remain ahead of any and all regulatory shifts.

Absolutely. Our infrastructure, powered by Check, supports businesses ranging from startups to enterprises. Check has managed payroll for 180,000-plus employees, and that number is growing every day. Whether you’re expanding teams, entering new states, or opening a new location, OnTheClock’s platform is designed to adapt seamlessly while maintaining compliance and accuracy — no matter how large your business becomes.

With OnTheClock Payroll, businesses avoid the fees associated with hiring external payroll providers, which can result in significant time and cost savings, especially for small to mid-sized businesses. 

Yes. OnTheClock’s support team will be available to help customers with any questions or concerns they may have. 

Absolutely. OnTheClock takes data security seriously and implements robust security measures to protect all employees’ personal information and payroll data, including encryption and secure access protocols.

We will handle your whole payroll migration. Our expert team makes this process a breeze! We do require a one-time fee for setup and migration of $250. Our team will transfer over all payroll history, including past tax information and employees.

Both pre- and post-tax benefits are supported. These include medical, vision, dental, and disability insurance payments as well as various retirement funds, including 401(k), 403(b), Roth 401(k), etc. The program also supports flexible spending accounts (FSAs) and health savings accounts (HSAs) for both medical and dependent care.

Yes. The program will automatically set up and calculate local, state, and federal withholdings. If and when tax changes occur, the software will automatically update accordingly.

No. OnTheClock Payroll’s migration service will import all the necessary information. Following the migration process, employees will need to customize their deductions and payment preferences, but, outside of that, switching to OnTheClock Payroll is fairly seamless.

A typical payroll process takes four business days to complete. Accelerated approval (two days) and next-day direct deposit will not be available upon launch.

Adding payroll is easy! Simply log in as an OnTheClock Admin, click on the "Payroll" icon at the top of the page, and then click the "Enroll" button. OnTheClock will walk you through the steps to get your team set up.

Managing payroll internally reduces the number of parties who have access to sensitive employee information, decreasing the risk of data breaches.

Internal payroll enables direct communication between the payroll team and other departments, ensuring timely and accurate updates to employees' statuses, benefits, or deductions.

When payroll is managed in-house, managers can make corrections and alterations quickly and easily. This flexibility ensures that payroll can be adapted rapidly to any and all changing business needs.

Yes. OnTheClock payroll can be extensively customized to meet each business's specific needs, covering reporting requirements, deduction types, tailored benefits, and more.

It’s up to you. If you pay contractors hourly, you can track their time just like employees. If you pay them per project or flat rate, you can skip time tracking and simply run payroll.

Absolutely. There are no hidden fees. Your monthly base fee and per-worker fee cover both W-2 employees and 1099 contractors, including year-end form generation.

 Whether you have employees, contractors, or a mix of both, OnTheClock Payroll keeps everything in one place. 

W-2 Employees

• Automatic tax withholding
• Year-end W-2 forms auto-generated
• PTO tracking and scheduling included
• Benefits, garnishments, and deductions processed automatically
• Paid via direct deposit

1099 Contractors

• No tax withholding (contractors handle their own)
• Year-end 1099 forms auto-generated
• Optional time tracking built in
• Simple, accurate payments with no hidden fees
• Paid via direct deposit