Fixed Schedules

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The fixed schedule feature is a great option for employees who work the same shifts each week. You can also use the fixed schedule to automatically deduct breaks from employees’ shifts. Currently, fixed schedules can only be set up when accessing OnTheClock as an administrator via browser.

Basic Set Up

Step 1: After logging in, navigate to “Schedule,” then “Fixed Schedule.”
Step 2: Click “Add Schedule.”
Step 3: Name your schedule (i.e., “Day Shift”).
Step 4: Specify number of breaks.
Step 5: Specify start and end times for each day.
Step 6: Select the employees for this schedule.
Step 7: Optionally, toggle “Punch Reminder” on for an employee to send them clock in/out reminders.

Auto Deduct Breaks

If you’d like, you can used the fixed schedule to automatically deduct breaks from an employees’ time card. Note that this feature is retroactive — turning it on will affect all past time cards, unless they’re properly archived.

Step 1: After logging in, navigate to “Schedule,” then “Fixed Schedule.”
Step 2: Select the schedule you’d like to modify.
Step 3: Specify the number of breaks. This will add “Break” column(s) to your schedule.
Step 4: In the new break column, check the “Auto” option under “Punch In/Out.”
Step 5: Specify whether the break is paid or unpaid.
Step 6: Specify the out and in times for this break.
Step 7: Verify that the information under “Select Employees and Reminders” is correct.
Step 8: Click “Save Schedule.”

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Frequent Questions

Yes — you can create multiple fixed schedules. However, an employee can only be assigned to one fixed schedule at a time.
You can create a fixed schedule specific to each employee and assign them to it.
The fixed schedule and employee schedule do not integrate. The employee schedule is a tentative schedule for employees with shifts that may vary each week. The fixed schedule is for employees who follow the same schedule each week.
If you enabled punch reminders, your employee will get a reminder to clock in or out 10 minutes before the designated time.
The auto-deduct rule is retroactive. This means that any time you turn this on, it will automatically apply the break to all previous timecards. If you turn it off, it will automatically remove the break from past timecards. To avoid retroactive changes, archive your time cards.

What's Next

Shift Schedules

Learn how to set up shift schedules for your employees.

Employee Profiles and Settings

Learn how to customize the way your employees use OnTheClock.


Learn how to archive your time cards to prevent retroactive changes.