**QuickBooks Online Videos & Instructions

Benefit to the OnTheClock User:

Connect directly to QuickBooks to make exporting time card quick and efficient.

Connecting to QuickBooks Online Instructions

  1. Log in as the administrator.
  2. To connect directly, click “Time Clock Settings”
  3. Select “Payroll Providers” tab
  4. Click on “Connect to QuickBooks.”
  5. A window will appear asking you to login to your QuickBooks Online account.
  6. Once you sign into your QuickBooks Online account you will be asked if you give OTC permission to access QuickBooks Online.
  7. Once OTC and QuickBooks Online are synced you will be able to import your employees
  8. Click on the employee icon.
  9. When you click “Import” this will sync your employees from both accounts.  NOTE: Employee names must be an exact match between OnTheClock and QuickBooks for the import to work.

Exporting Time Cards to QuickBooks Online

  1. Click on “Time Cards” at the top of the screen.
  2. Select the “Pay Period” to export.
  3. Click the “Send to QuickBooks” button near the upper right of the screen.
  4. Once exported successfully, you will receive a confirmation message from OnTheClock.

Viewing Timecards in QuickBooks Online  

  1. Type “Time” in the search bar.
  2. Click on “Time activities by employee detail.”
  3. Note: You must have payroll services enable to view this report in QuickBooks Online.
  4. Make sure the date range matches the pay period sent from OTC.
  5. Click “Run Report.”
  6. You should be able to view hours from OTC.

QuickBooks Online Payroll Settings Hint

  1. Click on the Gear icon.
  2. Under Your company scroll to “Payroll Settings”.
  3. Go to “Overview”, then “Timesheets”.
  4. Make sure "copy hours from employee time sheets" is marked.


For Further Instruction, you may view our Youtube videos for Ontheclock.com and QuickBooks Online. 

Ontheclock.com integrates with QuickBooks Online link:      https://www.youtube.com/watch?v=yn-UCjHqTzc
Ontheclock.com and QuickBooks Online - Employee Overtime Setup link:    https://www.youtube.com/watch?v=M4oJxzkbXW4


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