QuickBooks Online Videos & Instructions

You can view our Youtube videos for Ontheclock.com and QuickBooks Online. 
Ontheclock.com integrates with QuickBooks Online link:      https://www.youtube.com/watch?v=yn-UCjHqTzc
Ontheclock.com and QuickBooks Online - Employee Overtime Setup link:    https://www.youtube.com/watch?v=M4oJxzkbXW4

Connecting to QuickBooks Online Instructions.

To connect with QuickBooks Online login to your OnTheClock account as an Administrator.

Hover over ‘Settings’ and select ‘timeclock settings’

Select the Third tab ‘Payroll Providers’

Click on ‘Connect to QuickBooks’




*a separate pop up window will appear asking you to login to your QuickBooks Online Account.

 QBO Sign In


Once you sign into your QuickBooks Online account you will be asked if you give OTC permission to access QuickBooks Online.

Once OTC and QuickBooks Online are synced you will be able to import your employees

Click on the employee icon

QBO Employees Import

When you click import this will Sync your employees from both accounts

NOTE: *employees names MUST match between QuickBooks Online and OTC for the import to work

Exporting Timecards to QuickBooks Online

Go to your timecards   

Time Cards Icon


Select the pay period you would like to import to QuickBooks Online

QBO PayPeriod


Go to the section ‘print, Export & email’ next to search and filter

Click ‘Send to QuickBooks’

Send to QBO

Once your timecards have been successfully sent you will receive this message from OTC

QBO Success Send

Viewing Timecards in QuickBooks Online

To view your timecards go to reports in QuickBooks Online

In the search bar type ‘Time’

Click on ‘time activities by employee detail’

*you MUST have payroll services enabled to view this report in QuickBooks Online

QBO Time Activities


Make sure your Date range matches the pay period you sent over from OTC

Click ‘Run Report’

QBO Run Report


Now you should be able to view the hours you sent over from OTC.


QuickBooks Online Payroll Settings Hint.

Click on the Gear icon

Under Your company scroll to Payroll settings

Go to Overview> Timesheets

Make sure "copy hours from employee time sheets" is marked

 QBO Hint




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