Michigan Reproductive Medicine has been using OnTheClock for their time-tracking needs since 2016. We sat down with Alyssa to better understand how we have helped the business over the last few years. Alyssa explained that they came to us because the company underwent an operating system change that no longer had a time-tracking component, and going back to paper was not going to be an option. A simple and easy-to-use system for both management and employees that could automatically do the time card calculations and allow employees to clock in and out effortlessly was on their radar.
A new time keeping system is needed
Bloomfield Hills, Michigan
Michigan Reproductive Medicine is an infertility single-physician practice that has been around since 1998. They currently have 24 employees varying from full-time and part-time.
Alyssa mentioned that they were switching from an EMR system that had a time clock feature, but no time off feature, to a new EVIF program that offered the PTO functionality, but not the time clock capability.
Before either of these systems, Alyssa mentioned how they had previously been using paper to track their time, and it was not something that she wanted to go back to because employees had a difficult time adding up their hours worked correctly. Alyssa tried to create a spreadsheet in which she could input all of the employee's information, but she said, “Even though I set up formulas inside of the Excel spreadsheet to try and make things easier, somehow, it was still getting messed up.” Preparing payroll was becoming quite cumbersome to handle, so the search for a time clock began.
During the pandemic, covid symptom tracking was extremely crucial in their business, and they needed a method for tracking employees' symptoms and storing those records when the time came to hand them over to an inspector.
““Even though I set up formulas inside of the Excel spreadsheet to try and make things easier, somehow, it was still getting messed up.”
The employee survey proved to be extremely helpful for covid screening as well as for staying organized when it came time for inspection. OnTheClock eliminated the need to have mounds of paper documents and also had the added benefit of not slowing down the employee's work day. Alyssa said, “The employee survey pop-up was very nice for us because instead of digging through sheets when inspection time came, and we were asked how we tracked if an employee was positive for covid, I could easily pull the report of the responses submitted by the employees from OnTheClock. Anyone who responded to having positive symptoms, we could then show the inspector what we did with the employee who had those positive symptoms.” Another feature that proved to be incredibly useful was the overtime alert option. “It gives you a nice heads up that this particular employee is getting close to overtime, and we can make sure that the employee is aware of it,” Alyssa said. When concluding the interview, Alyssa mentioned that “The ease of use for both employees and management is something that we love. For us to be able to edit time cards and for employees to be able to punch in and out easily, is ultimately what keeps us loving and using OnTheClock.”
"It gives you a nice heads up that this particular employee is getting close to overtime, and we can make sure that the employee is aware of it.” - Alyssa
"The ease of use for both employees and management is something that we love. For us to be able to edit time cards and for employees to be able to punch in and out easily, is ultimately what keeps us loving and using OnTheClock.” - Alyssa