With OnTheClock, you can receive automated reports about your employees’ hours and clock-ins. Unlike overtime alerts, you can schedule exactly when you’d like to receive these reports. Here’s how to set it up.
Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Settings,” then “Overtime Alerts/Scheduled Reports.”
Step 3: Click “Add Report.”
Step 4: Select your report type (we’ll explain more in the next section).
Step 5: Select the days you’d like to receive your report, or toggle on “Last Day of Pay Period.”
Step 6: Enter the time you’d like to run the report into “Run Time.”
Step 7: Select the report recipients.
Step 8: If needed, enter the email addresses and/or phone numbers into the “Additional Recipients” field.
Step 9: Click “Save.”
There are three types of automated reports.
- Time Cards: Sends the current pay period in PDF and Excel formats — the best time to send this report is on the last day of the pay period.
- Weekly Time Summary: Sends the total hours for each employee for the current week — the best time to send this is the last day of your working week.
- Who’s In: Sends a summary of employees currently punched in — the best time to send this is after your staff has punched in for the day.
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