Overview
With OnTheClock, you can receive automated reports about your employees’ hours and clock-ins. Unlike overtime alerts, you can schedule exactly when you’d like to receive these reports.
There are three types of automated reports:
- Time Cards: Sends the current pay period in PDF and Excel formats — the best time to send this report is on the last day of the pay period.
- Weekly Time Summary: Sends the total hours for each employee for the current week — the best time to send this is the last day of your working week.
- Who’s In: Sends a summary of employees currently punched in — the best time to send this is after your staff has punched in for the day.
Setup
Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Settings” , then “Overtime Alerts/Scheduled Reports.”
Step 3: Click Add Report.
Step 4: Select your report type (explained in the next section).
Step 5: Select the days you’d like to receive your report, or toggle on “Last Day of Pay Period.”
Step 6: Enter the time you’d like the report to run in “Run Time.”
Step 7: Select the report recipients.
Step 8: If needed, enter email addresses and/or phone numbers in the “Additional Recipients” field.
Step 9: Click Save.
Export Instructions for Scheduled Reports
You can export Scheduled Reports from your account.
Exports are available in CSV, Excel, or PDF formats.
How to Export
Step 1: Navigate to Scheduled Reports in your account.Step 2: Click the Export button at the top of the page.
Step 3: Select your preferred file format: CSV, Excel, or PDF.
Step 4: The file will download automatically to your device.
Step 5: Open the file to review details.
Scheduled Reports Exports Include
- Report name
- Frequency (daily, weekly, etc.)
- Run time
- Recipients
Business Use Cases
- Compliance Tracking: Maintain records for auditors to show consistent monitoring of scheduled reports.
- Manager Oversight: Verify that the right people are receiving scheduled reports.
- Operations Review: Identify gaps, duplicate setups, or missing recipients.
- Policy Review: Analyze report patterns to adjust company reporting processes.
- Audit Trail: Keep a documented history of scheduled reports for future reference.
Tips for Exported Files
- CSV → Best for uploading to spreadsheets or databases.
- Excel → Best for sorting, filtering, and formatting.
- PDF → Best for sharing with managers or auditors in a secure, locked format.
What to Expect
Once you have established your automated report settings you will now receive your reports at the times you specified!