Automated Reports

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With OnTheClock, you can receive automated reports about your employees’ hours and clock-ins. Unlike overtime alerts, you can schedule exactly when you’d like to receive these reports. 

There are three types of automated reports:

  • Time Cards: Sends the current pay period in PDF and Excel formats — the best time to send this report is on the last day of the pay period.
  • Weekly Time Summary: Sends the total hours for each employee for the current week — the best time to send this is the last day of your working week.
  • Who’s In: Sends a summary of employees currently punched in — the best time to send this is after your staff has punched in for the day.


  1. Step 1: Log in as an administrator via browser.
  2. Step 2: Navigate to “Settings then “Overtime Alerts/Scheduled Reports.”
  3. Step 3: Click Add Report.
  4. Step 4: Select your report type (we’ll explain more in the next section).
  5. Step 5: Select the days you’d like to receive your report, or toggle on “Last Day of Pay Period.”
  6. Step 6: Enter the time you’d like to run the report into “Run Time.”
  7. Step 7: Select the report recipients.
  8. Step 8: If needed, enter the email addresses and/or phone numbers into the “Additional Recipients” field.
  9. Step 9: Click Save.

What to Expect

Once you have established your automated report settings you will now receive your reports at the times you specified!


Yes — SMS messages are an additional cost. For SMS text messaging features, we will charge a flat $2.00 fee per month and $0.01 per sent message.
Yes — to bypass text messages, toggle “Selected” off, then enter your email address into the “Additional Recipients” field.
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What's Next

Additional Reports

Learn about the other reports we offer.

Text Messages and Alerts

Learn more about the types of alerts we offer.

Communication with Employees

Learn how to communicate with employees in OnTheClock.