Check In, Types of Messaging and Communication with Employees

Turn on Check-In for an Employee

Log in as the administrator → Click “Employees” at the top of the screen → Select the name of the employee to review → Under “Additional Options” in the “General” tab, click “Allow Check-In” from red to green → Click “Save Settings”.

Enable SMS Alerts

Admins and managers can receive SMS notification for clock in/out and check-ins. This is a premium feature and is $2.00/ flat fee a month and $0.01 per message. To enable this Log in as the administrator → Click “Employees” at the top of the screen → Select the employee to adjust → Click the “Alerts & Messaging” tab → Select the admin or manager in the drop-down, or, enter a mobile number in the "Specify Another #" field → Turn “Punch In” and/or “Punch-Out” to green, on → Click “Save Settings” → To turn this feature off, simply turn the Punch-in or Punch-out controls to red.

Allow Employee to Leave a Note with Punches

You can turn on the option to allow a note to be left by an employee on their timecards or also send an email notification when a note is left to a manager. Enable this by logging in as the administrator → Click “Employees” at the top of the screen → Select the employee to adjust → Click the “Alerts & Messaging” tab → Scroll down to “Punch Messages” → Turn “Employee Notes” to “Allow” or “Allow & Email Manager” → Click the “Save Settings”.

 

 

 

 

Enter a Personal Message to an Employee

Admins or managers may enter a personal message to a specific employee. To create this message log in as the administrator → click “Employees” at the top of the screen → select the employee to adjust → click the “Alerts & Messaging” tab → fill in “Message to Employee” → enter a date in “Message Start Date” → Enter a date in “Message Thru Date” → click the “Save Settings”.

Enter a Global Message to Employees

An administrator can add a message at a global level for all employees to view before clock in and out. To enter this message log in as the administrator → click “Settings” at the top of the screen → click “Time Clock Settings" → click the "Employee Punch Site" tab → enter a date in “Message Start Date” → Enter a date in “Message Thru Date” → enter the message in "Global Message" → Click the “Save Settings”.

Allow Employee to leave a note on the mobile app

Login as admin or manager → Tap intitials at the top left → Tap settings → Tap employees → Tap an employee name → Scroll to punch messages → Select "allow" or "allow and email manager" to turn the option on → Tap save

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Frequent Questions

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Global is set by an administrator and will appear to everyone. Admins and managers can set employee messages and will only appear to the employee the news is for.
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Yes, we have a live messaging feature that works instantly.
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The check-in feature is a great way to have employees who do not need to track hours let you know they are at a location.
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Currently, we only offer SMS alerts for the clock in and out. However, you can utilize a who's in the report that can be sent at a specified time to show which employees are clocked in and which ones are not. Check out what's next below for more info on this report.

What's Next

Automatic Reports

Automate who's in reports, timecards reports, or weekly summary reports.

Who's In

Know where employees are clocking in and out from.

Types of Alerts

Learn more about the types of alerts you can set up.