Creating Employee Groups
- Step 1: Log in as an administrator via browser.
- Step 2: Navigate to Settings, then Employee Groups.
- Step 3: Click New Employee Group.
- Step 4: Under General Settings, create a name for your group.
- Step 5: Fill out the group profile settings.
- Step 6: When ready, click Save Settings.
Adding Employees to Groups
After adding your employees to your OnTheClock account, they can be added to groups.
- Step 1: Log in as an administrator or manager.
- Step 2: Click My Team in the top menu, then select Team Directory.
- Step 3: Click the edit icon next to the team member you’d like to update.
- Step 4: Under General Settings, select your group from the dropdown list.
- Step 5: Click Save Settings.

Exporting Employee Groups
The Employee Groups page lets you create and manage groups that maintain default settings for employees. Any employee assigned to a group will automatically inherit the group’s settings. You can also export the list of employee groups into a CSV file for reporting, analysis, or sharing.
How to Export Employee Groups
- Step 1: Go to the Employee Groups page in your OnTheClock account.
- Step 2: Click the Export button in the upper-right corner.
- Step 3: Select the format (CSV).
- Step 4: The file will download to your device. Open it with Excel, Google Sheets, or another spreadsheet tool.
What the Export Includes
- Employee Group – The name of the group (e.g., “Full time employees,” “New hire”).
- Dept – The department the group is assigned to (if applicable).
- Employees Assigned – The number of employees currently assigned to the group.
Business Use Cases
- HR Planning – Review how many employees are assigned to each group for resource planning.
- Department Analysis – Check distribution across departments to balance workloads.
- Policy Audits – Confirm employees are properly grouped to inherit the right settings (e.g., PTO rules, schedules).
- Onboarding Review – Ensure new hire groups are set up and being used consistently.
- Data Sharing – Export and share with managers or HR teams to verify employee assignments.
- Record Keeping – Maintain historical exports to track group changes over time.