Employee Groups

Overview

Employee groups are used to manage the default settings for multiple employees. Employees assigned to a group will inherit the group settings. This is a great way to save time when you are managing a large staff. 

Setup

2. Step 1: Log in as an administrator via browser.
3. Step 2: Navigate to “Settings,” then “Employee Groups.”
4. Step 3: Click “New Employee Group.”
5. Step 4: Under “General Settings,” create a name for your group.
6. Step 5: Fill out the group profile settings.
7. Step 6: When ready, click “Save Settings.”

Adding Employees to Groups

After adding your employees to your OnTheClock account, they can be added to groups. 

1. Step 1: Log in as an administrator or manager via browser.
2. Step 2: Navigate to “Employees,” then “View Full Employee List.”
3. Step 3: Click the edit icon next to the employee you’d like to add.
4. Step 4: Under “General Settings,” select your group from the dropdown list.
5. Step 5: Click “Save Settings.”
6. 

What to Expect

Overriding Group Settings

Even if your employee is in a group, you can modify settings in their profile to override group settings.

1. Step 1: Log in as an administrator or manager via browser.
2. Step 2: Navigate to “Employees,” then “View Full Employee List.”
3. Step 3: Click the edit icon next to the employee you’d like to modify.
4. Step 4: Locate the setting you’d like to modify.
5. Step 5: To make edits, toggle the gear icon from red to green.
6. Step 6: Click “Save Settings.”
7. 
8. When there are customized settings outside the group, a message will display that looks like this one below.
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