Job and Project Costing

In accounting, job and project costing keeps track of specific tasks and their costs — useful for reporting profitability and planning labor budgets. For employees, OnTheClock’s job and project costing feature allows them to add more detail to their time cards; it’s a simple way to report what was worked on (and when).

Setting Up Jobs

On a Browser

Step 1: Log in as an administrator.
Step 2: Navigate to “Settings,” then “Jobs.”
Step 3: Click “Add Job.”
Step 4: Name your job and create its code.
Step 5: Click “Save.”
Step 6: Next, navigate to “Employees,” then click the employee you’d like to modify.
Step 7: Scroll down to “Job and Project Costing.”
Step 8: Set “Job Selection” to “On” or “On, Required.”
Step 9: Click “Save Settings.”


On Mobile

Step 1: Log in as an administrator.
Step 2: Navigate to Dashboard.
Step 3: Scroll down and tap on “Add Something New.”
Step 4: From the “Quick Add” menu, select “Job.”
Step 5: Name your job and create its code.
Step 5: Click “Save.”
Step 6: Next, tap on your initials.
Step 7: Navigate to “Settings,” then “Employees.”
Step 8: Tap on the employee you’d like to edit.
Step 9: Scroll down to “Job and Project Costing.”
Step 10: Toggle “Job Selection” on.
Step 11: Click “Save.”

Setting Up Customers, Projects, and Tasks

Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Settings,” then “Job and Project Costing Setup.”
Step 3: Enter the customer, project, and task information.
Step 4: Click “Save.”
Step 5: Next, navigate to “Employees,” then click the employee you’d like to modify.
Step 6: Scroll down to “Job and Project Costing.”
Step 7: Switch customer, project, and task selection to “On” or “On, Required.”
Step 8: Click “Save Settings.”

Setting Up Departments

On a Browser

Step 1: Log in as an administrator.
Step 2: Navigate to “Settings,” then “Departments.”
Step 3: Click “Add Department.”
Step 4: Name your department and create its code.
Step 5: Click “Save.”


On Mobile

Step 1: Log in as an administrator.
Step 2: Navigate to “Dashboard.”
Step 3: Scroll down and tap on “Add Something New.”
Step 4: From the “Quick Add” menu, select “Department.”
Step 5: Name your department and create its code.
Step 6: Click “Save.”

Setting Up Mileage

Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Employees,” then select the employee to modify.
Step 3: Under “Additional Features,” toggle “Mileage” on.
Step 4: Click “Save.”

Not using mileage? You can rename this feature to something else in your Advanced Time Clock Settings.

Viewing Job Costing Reports

Step 1: Log in as an administrator or manager via browser.
Step 2: Navigate to “Time Cards.”
Step 3: Click “More” (under the “Print” and “Email” buttons).
Step 4: Click “Job and Projecting Costing Reports.”
Step 5: Enter the dates for this report.
Step 6: Check at least one box under “Totaling Options.”
Step 7: Your report will automatically display.