Job and Project Costing

In accounting, job and project costing keeps track of specific tasks and their costs — useful for reporting profitability and planning labor budgets. For employees, OnTheClock’s job and project costing feature allows them to add more detail to their time cards; it’s a simple way to report what was worked on (and when).

Setting Up Jobs

On a Browser

Step 1: Log in as an administrator.
Step 2: Navigate to “Settings,” then “Jobs.”
Step 3: Click “Add Job.”
Step 4: Name your job and create its code.
Step 5: Click “Save.”
Step 6: Next, navigate to “Employees,” then click the employee you’d like to modify.
Step 7: Scroll down to “Job and Project Costing.”
Step 8: Set “Job Selection” to “On” or “On, Required.”
Step 9: Click “Save Settings.”


On Mobile

Step 1: Log in as an administrator.
Step 2: Navigate to Dashboard.
Step 3: Scroll down and tap on “Add Something New.”
Step 4: From the “Quick Add” menu, select “Job.”
Step 5: Name your job and create its code.
Step 5: Click “Save.”
Step 6: Next, tap on your initials.
Step 7: Navigate to “Settings,” then “Employees.”
Step 8: Tap on the employee you’d like to edit.
Step 9: Scroll down to “Job and Project Costing.”
Step 10: Toggle “Job Selection” on.
Step 11: Click “Save.”

Setting Up Customers, Projects, and Tasks

Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Settings,” then “Job and Project Costing Setup.”
Step 3: Enter the customer, project, and task information.
Step 4: Click “Save.”
Step 5: Next, navigate to “Employees,” then click the employee you’d like to modify.
Step 6: Scroll down to “Job and Project Costing.”
Step 7: Switch customer, project, and task selection to “On” or “On, Required.”
Step 8: Click “Save Settings.”

Setting Up Departments

On a Browser

Step 1: Log in as an administrator.
Step 2: Navigate to “Settings,” then “Departments.”
Step 3: Click “Add Department.”
Step 4: Name your department and create its code.
Step 5: Click “Save.”


On Mobile

Step 1: Log in as an administrator.
Step 2: Navigate to “Dashboard.”
Step 3: Scroll down and tap on “Add Something New.”
Step 4: From the “Quick Add” menu, select “Department.”
Step 5: Name your department and create its code.
Step 6: Click “Save.”

Setting Up Mileage

Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Employees,” then select the employee to modify.
Step 3: Under “Additional Features,” toggle “Mileage” on.
Step 4: Click “Save.”

Not using mileage? You can rename this feature to something else in your Advanced Time Clock Settings.

Viewing Job Costing Reports

Step 1: Log in as an administrator or manager via browser.
Step 2: Navigate to “Time Cards.”
Step 3: Click “More” (under the “Print” and “Email” buttons).
Step 4: Click “Job and Projecting Costing Reports.”
Step 5: Enter the dates for this report.
Step 6: Check at least one box under “Totaling Options.”
Step 7: Your report will automatically display.

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Frequent Questions

What's Next

Getting Started as an Employee

Learn how to use the job costing feature as an employee.

Managing Employee Timesheets

Learn how to make corrections and manual adjustments to employee timesheets.

Setting Up Punch Locations

Learn how to set up geofencing and specific job sites.