Getting Started as an Employee

Clocking In and Out

1. Step 1: Open the OnTheClock app
2. Step 2: Select “Punch In/Out” from your Dashboard or the Punch tab.
3. Step 3: When you’re ready to clock out, tap your app open and click “Punch In/Out” again.

Note: Your OnTheClock administrator may have additional punch settings enabled like surveys, jobs, and check ins. If that’s the case, you may be prompted to do more as you clock in/out. Keep reading to learn more about how to use these features.

Password Reset

Forget your password? We’ll help you get back online.
Open your app. When prompted to log in, select “Forgot Password?”

Additional OnTheClock Features

Your administrator may set up additional features for your OnTheClock account. Here’s how to take advantage of them.

Check Ins

Checking in allows you to show you are clocking in at a specific location or at a particular time.

1. Step 1: Open your OnTheClock app.
2. Step 2: Navigate to “Punch In/Out” at the bottom of the screen.
3. Step 3: If necessary, add additional information, like notes and attachments.
4. Step 4: Click “Check-In”.

Notes

When clocking in and out, you can leave an optional note for your manager in this field. For example, remind them that you’ll be leaving early for a doctor’s appointment. This is also a good place to record if you made an error when punching the clock.

Attachments

If enabled, you can attach an image to your punch. For example, snap a photo of a receipt for reimbursement. To upload an attachment, click the + icon, then select your file.

Manual Time Card Adjustments 

If your administrator has enabled it, you can make corrections to your own time cards.

1. Step 1: Navigate to “Time Cards ”.
2. Step 2: Find the entry you wish to edit and tap on it.
3. Step 3: After you’ve made adjustments, click “Save” at the bottom of the page. You can also choose to delete a punch (if needed).

Request PTO

If enabled, you can request paid time off with OnTheClock. Here’s how.

1. Step 1: Open your app and navigate to “More ”.
2. Step 2: Tap on the “PTO icon ” at the bottom of the page.
3. Step 3: Tap on the + icon at the top of your PTO Summary.
4. Step 4: Specify the type of PTO you want to request (e.g., “Vac” for vacation).
5. Step 5: Enter the dates. If only one day is needed, your “From Date” and “Thru Date” should be the same.
6. Step 6: Add a note to let your manager or administrator know the reason for your request.
7. Step 7: Click the “Request PTO” button.

Approve Time Card

Your manager may ask you to review and approve your time cards for accuracy.

1. Step 1: Click “Time Cards ”.
2. Step 2: Set the pay period for review.
3. Step 3: When ready, tap “Approve”.
4. Step 4: If required, enter your initials and hit “OK”.

Switch Jobs

Your administrator may set up different jobs for you to do throughout your shift. Here’s how to switch from one job to another.

1. Step 1: Open your app and navigate to the “Punch ” tab.
2. Step 2: Select “Switch Job” from the bottom of the page.
3. Step 3: Make your selections from the drop-down lists and hit the “Update” button to save.

Schedule

Wondering when you need to be at work? You can view your published schedule with OnTheClock — we’ll email you a link when your schedule goes live.
Your administrator may also allow you to view your schedule directly from your OnTheClock account. Here’s how.

1. Step 1: Open your app.
2. Step 2: Tap on “More ” at the bottom of the screen.
3. Step 3: Navigate to “Schedule ”.
4. Step 4: Select the date range for the shifts you’d like to view.

Live Messaging

OnTheClock’s live messaging feature lets you chat in-app. Whether you’re on a browser or on our mobile app, click the “chat icon ” to view messages. You can also click the + icon to start a new conversation.

Mileage

Your administrator may allow you to enter mileage on your time card. If so, enter your miles in the “Mileage” field when clocking out. You can also edit your time cards to add mileage:

1. Step 1: Navigate to “My Time Card ”.
2. Step 2: Tap on the entry you wish to modify.
3. Step 3: Select “Add Punch” or “Add Hours.”
4. Step 4: Enter your mileage into the “MIL” field, then click “Save”.

Don’t need to track miles at work? Your account administrator has the ability to customize the “Mileage” field and it. For example, they may ask you to input units sold for the day and rename this field to “Units.”