Managing Employee Pay

In this article we will discuss how you can update employee pay rates.  In OnTheClock you manage an hourly pay rate for an employee or a salary. 

Click here to learn about how to set up salaried employees.

Adding Pay Rates

Desktop | Mobile

Desktop

Add Hourly Pay Rates

1. Step 1: Log in as the administrator.
2. Step 2: Navigate to the screen's top and click "My Team."
3. Step 3: Select the employee you want to set up.
4. Step 4: Go to "General" and the section "Pay Options."
5. Step 5: Select "hourly". Enter the various pay rates for each type of hour (e.g., regular hours, overtime).
6. Step 6: After entering the pay rates, click the "Save Settings" button to save your changes.
7. Step 7: To view the total value for hours worked multiplied by the pay rate, go to "Time Cards."
8. Step 8: In the "Time Cards" section, click the "Payroll" checkbox. 
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11. Note: We currently only track a single pay rate for an employee.

Adding an Employee Salary

1. Step 1: Log in as the administrator.
2. Step 2: Navigate to the screen's top and click "My Team."
3. Step 3: Select the employee you want to set up.
4. Step 4: Go to "General" and then "Pay options".
5. Step 5: Click "Salary", accept the prompt for applying 40/hr per week to employee profile.
6. Step 6: Enter the amount the employee earns per year. 
7. Step 7: PTO amounts are automatically calculated.

You can now preview the total gross dollar amount based on each employee's hours.

1. Step 1: Navigate to the Time Cards.
2. Step 2: Under "Show...," check off estimated pay.
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If you are enrolled in OnTheClock Payroll estimated pay will not be available. It will be grayed out.

Mobile

Add Pay Rates

1. Step 1: Log in as the administrator or manager.
2. Step 2: Navigate to the screen's top and tap your initials.
3. Step 3: Tap settings and select employees.
4. Step 4: Select the employee to whom you want to add a pay rate.
5. Step 5: Scroll to pay rates.
6. Step 6: After entering the pay rates, tap the "Save" button to save your changes.
7. Step 7: To view the total value for hours worked multiplied by the pay rate, tap "Time Cards."
8. Step 8: Tap the airplane symbol and tap more next to Report Options
9. Step 9: Toggle calculate payroll to on and tap send.
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Now that pay rates are assigned to your employees, you can run reports to show the gross total by selecting "calculate payroll" when sending your time card reports.