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5 Tips to Help Employees Adopt OnTheClock

Overview

If you're managing a business implementing a time-tracking solution will save you time and money. The software will reduce the time you spend calculating time cards for payroll and improve your efficiency for payroll processing. Inaccuracies on time cards cause grief between both employees and employers. You could risk losing top talent from payroll errors, and the cost to hire is expensive. Promote a more transparent environment with tools that manage paid time off tracking, job tracking, and attendance. Improve accountability by reducing scheduling conflicts and friction with reminders by letting employees know when to be at work.

Below we will go through ways to ease your employees into the idea of time tracking and how to help them overcome negative perceptions about it. 

Tip 1

Add a Manager and Employee During the Trial Period for Testing

Add one employee and a manager and have them clock in and out, adjust the time, or add a time entry. Having the manager and employee work together to complete a pay period will help them figure out a complete workflow and identify the results they both want. 

Tip 2

Choose the Method(s) you will Allow Employees to Use

  • Kiosk Clocking — Kiosk mode is excellent for speeding up the clocking process if all employees use one device. Customers often set up a tablet and have employees quickly enter an employee code to access the clock-in.  
  • Bio-metric fingerprint scan — If you are looking into reducing buddy punching or it is a concern, bio-metric fingerprint scanning is a great option. Click here to learn more about Fingerprint readers. There are additional fees for using this method. 
  • Mobile App — Have employees download the app for IOS or Android. The mobile app offers flexibility to employees for a quick and convenient clock-in. 
  • Desktop browser — Send out your employee invites and have employees log in to OnTheClock on their browsers. 

Have your employees experience the mobile app and the desktop to understand which method suits them best.

Tip 3

Have Employees Review and Approve their Time

OnTheClock offers employee time card approvals, which keep employees invested in checking their time and verifying accuracy. Employees can also download and save time cards.

Tip 4

Set Expectations 

Communicate the types of restrictions and requirements you will have for a clock-in.

Restrictions can include:

  • IP lock downs.
  • Recording GPS coordinates when clocking in and out from a mobile app.
  • Designating a clock in time.

By managing device security settings, you can be extra confident that everyone is at work.

Tip 5

Help Them Form the Habit of Clocking In

You can easily set reminders to help form the habit and remove the notifications once it comes naturally. Tell them what you expect on the time sheet, whether it's an appropriate job selection or a time card approval mark at the end of the pay period.

What to Expect

Overcoming Objections to Time Tracking

Moving from the honor system to software that tracks time can be daunting. Employees will have questions as to why this change is happening. Be honest and transparent about the reasons you are implementing employee time tracking. Reduce anxiety felt by employees by explaining how time tracking benefits them. Employees should know how much time they spend and receive accurate pay based on hours worked. OnTheClock will help them organize their work for better productivity, allow them to view their weekly time sheets so they know where they are at, and allow them to note time entries to keep a record. The ability to view time sheets easily increases employee and employer transparency. This change will promote accountability and strengthen communication.