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Introduction to OnTheClock Payroll

What to Know About OnTheClock Payroll

Overview
OnTheClock Payroll is a simple, integrated payroll solution designed for small businesses using OnTheClock for time tracking. It streamlines the payroll process by pulling timecards directly into payroll, calculating taxes, and ensuring your team gets paid accurately and on time.

Key benefits:

  • Seamless timecard integration

  • Automatic tax calculation and filing

  • Direct deposit and digital paystubs

  • Built-in compliance with federal and state laws

Getting Started with OnTheClock Payroll

Step-by-step setup:

  1. Enrollment — Enroll in the new Payroll tab and agree to terms & conditions. 
  2. Provide business information  — We need your legal company name and whether or not you have previous payroll history. 
  3. Designate a company location — A physical address (location) for your employees is required to run payroll. 
  4. Verify your employees — Ensure all paid employees are listed and update/verify hire and pay rates.
  5. Enter company signatory — This is the person authorized to sign tax and payroll documents. 
  6. Consent and authorization - Agree to service terms and authorize OnTheClock to process payroll.
  7. Complete the initial setup — We will walk you through providing additional details about your business, such as desired first payday, bank account to use for paying your team, and your prior payroll provider information. These will be unique to you and your business's payroll needs.
  8. Enrollment Complete — That's it. After submitting your enrollment, you will be notified within two business days when your business is verified (or if we need any additional information). This step of the process assesses the complexity of your setup and ensures all required information was provided during enrollment.

Key Features and Benefits

Here’s what you can expect with OnTheClock Payroll:

  • Automated Payroll
    Import approved timecards directly, and let the system calculate gross pay, deductions, and taxes.

  • Direct Deposit
    Employees are paid directly into their bank accounts, no checks required.

  • Tax Filing and Payments
    Federal, state, and local taxes are filed automatically with every payroll run and quarterly and year end taxes are remitted and filed at no additional cost to you.

  • Flexible Pay Schedules
    Run weekly, biweekly, or monthly payrolls depending on your needs.

  • Integrated Time Tracking
    Timecards from OnTheClock feed directly into payroll to eliminate manual entry.

  • Pay both 1099 Contractors & W2 Employees
    We’ll calculate the correct taxes based on employee type and will provide end of year 1099 NEC and W2s for your workforce at no additional cost to you.