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Audit Trail

Overview

When you enable the time card audit trail, you can view changes made to time cards in the raw activity log. 

Setup

 

 

Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Settings,” then “Time Clock Settings.”
Step 3: Under “Options,” ensure the time card audit trail on.
Step 4: Click “Save Settings.”

Download Audit Report

Step 1: Log in as an administrator or manager via browser.
Step 2: Navigate to “Time Cards.”
Step 3: Click “More” (next to the box labeled “Options).
Step 4: Click “Audit Log Export” to begin downloading a PDF of the audit log.
Step 5: Locate your file on your computer and open it.



Viewing Changes

Step 1: Log in as an administrator via browser.
Step 2: Navigate to “Settings,” then “Time Clock Settings.”
Step 3: Click “View Raw Activity Log.”

Raw Activity Log Export

The Raw Activity Log Export allows administrators to download a complete history of account activity in OnTheClock. This report provides visibility into who performed actions such as log-ins, punches, time card edits, PTO adjustments, and employee record updates. It is an essential tool for audits, compliance, and troubleshooting.

Note: Only Administrators have access to this export.

How to Access the Raw Activity Log

Step 1: Log in to your OnTheClock account as an Administrator.
Step 2: Navigate to Settings > Time Clock Settings.
Step 3: Stay on the Basic Settings tab.
Step 4: Scroll to the bottom of the page.
Step 5: Click Raw Activity Log (next to the Save button).
Step 6: Use the Export button at the top-right of the screen to select your preferred file format: PDF or CSV.

Filter Your Results

Before exporting, you can use search filters to narrow down the activity displayed.

Punch Date: Select a start and end date range.
Manager / Employee: Choose a specific person or leave set to “All.”
Activities: Check one or more of the following options:
Auto Punch In/Out
Employee Record Updates & Deletes
Website Log Ins
SMS (text) Messages
Time Card Settings Updated
Punch In/Out
Email Messages

After setting your filters, click Apply Filters to generate the results.

Sample Reports

PDF Export Example: Displays a formatted, printable summary with columns for date, time, user, activity, and IP address.

CSV Export Example: Provides structured data for deeper analysis in Excel, Google Sheets, or Power BI.

Business Use Cases

Audit Trail: Track all administrator and employee actions for compliance verification.
Security Review: Identify unfamiliar IP addresses or login attempts during off-hours.
Policy Enforcement: Confirm that punch and time-card update procedures are being followed.
Payroll Verification: Cross-check employee updates before processing payroll.
Support Troubleshooting: Validate whether changes were system-generated or user-initiated.
What does the audit log record?
The audit log will show any changes made to a time card entry, along with who made the changes. Additionally, the audit log will show changes to attachments and deletions of time card entries.
What can be reviewed in the raw activity log?
The raw activity log records who added or edited a punch, punches from deactivated employees, and modifications to PTO. Additionally, if you have punch rounding enabled, the log will show the real-time of the punch. Finally, you’ll see any SMS messages or email alerts sent to employees.