Creating Kiosks for Group Punching

OnTheClock administrators can set up a kiosk where multiple employees can punch in, mimicking an old-school time clock. This is a convenient way to set up a tablet or computer as a clock-in location, as it eliminates the need for employees to log in to their individual accounts. During the initial employee profile setup, the employee number you specify will be the number the employee uses for the kiosk clock in and out. 

Setup

Desktop | Mobile

Desktop

The initial set up for kiosk mode must be done via browser.

Initial Setup for Kiosk Mode

1. Step 1: Log in as an administrator.
2. Step 2: Navigate to “Settings ,” then “Time Clock Settings”
3. Step 3: Under “Kiosk Settings,” toggle Kiosk Punching on.
4. 
5. Step 4: Optionally, upload your company’s logo.

Once these steps are completed, you can register specific devices as kiosks.

Set Up a Browser-Based Kiosk

1. Step 1: Log in as an administrator on the device you’d like to set up as a kiosk.
2. Step 2: Navigate to “Settings ,” then “Time Clock Settings.”
3. Step 3: Click on the “Employee Punch Site” tab.
4. Step 4: Flick “Register” to register your device as a kiosk.
5. Step 5: Log out of your account to automatically start kiosk mode.
6. Step 6: Now, employees can enter their employee numbers to clock in and out from this device.

Register Another Device

If you’re working off-site and need to register devices at multiple locations, you can generate a one-time code from your administrator account and distribute it accordingly.

1. Step 1: Login as the administrator.
2. Step 2: Click the Settings icon.
3. Step 3: Select Time Clock Settings.
4. Step 4: Select Employee Punch Site.
5. Step 5: Under Kiosk settings, click Generate One Time Code.
6. Step 6: Enter your email address or phone number to send the code to a manager to register a kiosk station on another device.

Once the code is sent, an email or text follows. Enter the code to register the device. The code is valid for up to 72 hours. Once the code is used, it is no longer valid, and a new code will need to be generated. 

Set Up Multilingual Prompts

Multilingual prompts are controlled by the administrator. You can manually enter text in your desired language. We currently do not support toggling between multiple languages. When you enable multilingual prompts, your kiosk can display the following fields in other languages:

• Employee Number
• Next
• Punch In
• Punch Out

1. Step 1: Log in as an administrator via a browser.
2. Step 2: Navigate to “Settings ,” then “Time Clock Settings.”
3. Step 3: Click on the “Employee Punch Site” tab.
4. Step 4: Toggle “Multilingual Prompts” on.
5. Step 5: Enter the translations of each phrase into the fields.

Kiosk Punch will be visible in the top-right corner of the OnTheClock home page after registering the device as an authorized punch location for kiosk. 

Once clicking on Kiosk punch, you will be in Kiosk mode and may enter the employee's number.

Mobile

The initial set up for kiosk mode must be done on the browser. Login on the browser and follow kiosk instructions first before following app instructions.

Set Up a Mobile Device Kiosk

1. Step 1: On the device you’d like to set up as a kiosk, log in as an admin.
2. Step 2: Click on “More,” then “Group Punch Mode.”
3. Step 3: If prompted, click “Confirm” to verify you’d like to use group punch mode.
4. Step 4: Now, employees can enter their employee number to clock in and out from this device.

Once registering the mobile device for Kiosk mode, you will see a Kiosk Mode option under the “More” section of the app. 

Once you enter Kiosk mode, you will be notified that the only way to exit kiosk mode is to enter the admin password. To Exit kiosk mode, tap on the Exit option in the top left corner of the screen and enter the admin password.