Schedule vs Actual Report

Overview

This report helps you quickly see whether employees worked their scheduled shifts.

It compares:

• Scheduled time (shift or fixed schedules)
• Actual time (recorded time cards)

Any differences are shown as variance.

Where to Find It

1. Login as an admin or manager
2. Go to Reports
3. Select Schedule vs Actual

How to Run the Report

1. Click Reports
2. Select Schedule vs Actual
3. Choose a date range or pay period
4. (Optional) Apply filters
5. Review results
6. Save your view for later or export the report

What This Report Shows

• Scheduled start and end times
• Actual clock-in and clock-out times
• Variance between scheduled and worked time
• No Show (scheduled but no time recorded)
• Not Scheduled (worked without a shift)

Example

• Scheduled: 9:00 AM – 5:00 PM
• Actual: 9:12 AM – 4:50 PM
• Result: Late in / Early out
• Variance: +12 minutes late, -10 minutes early

This means the employee clocked in late and left early compared to their scheduled shift.

Example (Not Scheduled)

• Scheduled: —
• Actual: 10:00 AM – 2:00 PM
• Result: Not Scheduled

This means time was recorded, but no shift existed.

Key Indicators

• Late / Early: Did not match scheduled times
• No Show: Scheduled but no time is recorded
• Not Scheduled: No schedule exists for that date

Quick View

When you first view the schedule you will be filtered to show:

• No Shows
• Late arrivals

Save and Export

• Save your report view to reuse later
• Export data for payroll or review

What to Expect

• Compares scheduled time to actual time worked
• Actual time is based on recorded time entries
• Supports both shift schedules and fixed schedules
• Highlights differences as variance
• Breaks are not included
• Overnight shifts are supported

Access

• Admins: Full access
• Managers: Assigned employees only

This report makes it easy to spot schedule mismatches and attendance issues at a glance.