Time Tracking Software for Real Estate

Stop guessing who worked where. Track every hour by property.

Staff clock in by phone or front-desk tablet, and each hour lands on the right property.

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5-minute setup

Why time tracking is different for real estate teams

It's Monday morning. Your 12-person team is spread across a leasing office, four apartment buildings, and the front desk. Two techs are finishing turnovers. Their hours are on a sign-in sheet, a text thread, and one person's memory.

The problem isn't your team. A sign-in sheet shows that someone worked, not which property those hours belong to. When an owner questions a maintenance bill, you have nothing to show them.

OnTheClock fixes this for real estate teams with hours tracked by property, geofencing at each building, and a live view of who's clocked in. Staff select the property when they clock in, while GPS helps verify they're at an approved location. You see hours by property all week, and approved hours flow straight into payroll.

What OnTheClock does for real estate teams

Hours tracked by property

Add each property as a job, and staff pick it when they clock in. Reports show exactly how many hours every building took.

Mileage logged with the hours

Staff add the miles they drive between properties right alongside their hours. Reimbursements come from a real record, not a month-end guess.

Schedules with a who's-in view

Build shifts with drag and drop, and see who's clocked in at each property right now. Weekend leasing gaps show up before Saturday.

Front-desk kiosk with a PIN

Turn the front-desk tablet into a time clock, and each person punches in with their own PIN. No more signing in for a coworker.

Overtime alerts preempt hours

Get notified before a tech crosses 40 hours during turnover season, so you can shift the work. Overtime stops being a payday surprise.

One payroll for the whole team

Track salaried managers, hourly staff, and part-time leasing staff on one account, with PTO included. Approved hours export to payroll in one click.

Before and after

Here’s the real cost of running a shop without OnTheClock.

Without OnTheClock

With OnTheClock

✕ A tech covers six buildings in one day, and an owner questions the maintenance bill. The timesheet shows hours, not places.

✓ Each punch carries its property, so you can show the owner exactly when and where the work happened.

✕ Mileage gets pieced together at month's end from memory, and the reimbursement is a round-number guess.

✓ Staff log miles with their hours, so every reimbursement matches a dated record.

✕ Saturday leasing hours arrive and nobody is at the office. Two people thought the other one had it.

✓ The schedule shows every shift, and the Who's In view shows who actually showed up.

✕ At the front desk, one person writes in three names at 8:30 a.m. You pay for all three.

✓ Kiosk PINs and geofencing make sure each person punches in for themselves, at the right building.

✕ Payroll means adding up sign-in sheets, salaried hours, and PTO requests from three places every other Friday.

✓ Approve every timecard in one screen and export to QuickBooks or Gusto in one click.

✕ Turnover week hits, and one tech ends at 47 hours. You find out when payroll runs.

✓ Overtime alerts reach you before anyone crosses 40 hours, while you can still move a work order.

How it works

Add your team and set up each property

Create your OnTheClock account, add your team, and set up each property as a job. Draw a geofence around the buildings that need one. There's nothing to install. Staff get a login by text or email.

Staff clock in at the right property

Each person clocks in from their phone or the front-desk tablet and picks the property they're working at. Geofencing confirms they're on site before the punch goes through.

See schedules and who's in at every property

The Who's In dashboard shows who's working and where they clocked in. Compare it to the schedule, and overtime alerts flag long weeks and missed shifts while you can still adjust.

Approve hours and send them to payroll

At the end of the pay period, review hours by employee or property, approve them in one place, and export to payroll. QuickBooks, Gusto, ADP, Paychex, and Square are supported.

How OnTheClock compares

A feature-by-feature look at OnTheClock, HiveDesk, and Workstatus for real state.

Feature	OnTheClock	HiveDesk	Workstatus
Best for	Property managers and brokerage staff	Remote and field team	Teams that want activity monitoring
Pricing	$4/user + $5 base	$5/user, one plan	Per-user plans + $3/user GPS add-on
Free trial	30 days, no credit card	14 days, no credit card	7 days, no credit card
GPS time tracking	✓ Included	✓ iOS app only	✓ Add-on (+$3/user/mo)
Geofencing	✓ Included	✗ Not offered	✓ Add-on, auto clock-in/out
Hours by property	✓ Property as a job	✓ Property as a project	✓ Projects and clients
Payroll integrations	✓ QuickBooks, Gusto, ADP, Paychex, Squar	✗ PDF, Excel, or CSV export	✗ Payroll exports; integrations are project tool
Built-in payroll	✓ $40/mo + $6/employee	✗ Not offered	Payslips from payroll exports

OnTheClock is best for real estate teams that need hours tracked by property, geofencing at every building, and payroll integration at a transparent price with U.S.-based support.

From real real estate teams

Why property teams trust OnTheClock with every hou

★★★★★

"I looked at quite a few time card systems - including ones that were more expensive. OnTheClock was the best bang for the buck. I love how employees have it on their phone for easy punch in and punch out. Add tasks to know what people are working on and attribute time to it. If someone forgets to punch in or out, it is easy to fix and have hours recalculate. This is an excellent tool for keeping track of employee and contractor hours."

Merance

★★★★★

"We only have a couple of contract employees, but this saves me a lot of time in figuring checks. A+"

Kathy Fortner

★★★★★

"OnTheClock is a great tool for any small business or independent contractor to manage time spent on projects. I highly recommend it - especially to any independent contractors out there!"

James Nichols

Transparent pricing

Simple pricing. No feature tiers. No surprises.

OnTheClock charges $4 per active employee per month plus a $5 base fee. That's it. Every feature, including GPS tracking, geofencing, scheduling, PTO management, audit trails, and payroll exports, is included from day one.

Number of active employees

$0 /mo

0 active employees

Need payroll, too?

Need payroll too? OnTheClock Payroll runs $40/month plus $6 per employee with direct deposit, automated tax calculations, and the same dashboard your crew already uses for time tracking.

There are no feature upgrades. No plan switching. No "GPS is a Pro feature" surprises.

Start your free 30-day trial

No credit card required at sign-up.

Common Questions

Questions from cleaning business managers

A 12-person team pays $53/month ($4 per active employee per month plus the $5 base fee). There are no feature tiers or setup fees. GPS, geofencing, scheduling, PTO, and payroll exports are all included from day one.

Yes. Add each property as a job, and staff pick it when they clock in. Reports show hours by property, by employee, or both, for any pay period, so you can answer an owner's billing question fast.

Usually not for pay. Licensed agents paid by commission under a written contract are generally treated as self-employed for federal taxes. OnTheClock is built for the hourly and salaried staff around them, like leasing, maintenance, and office teams.

Yes. Staff add the miles they drive alongside their hours, so reimbursements come from a dated record instead of a month-end estimate. Mileage is entered by hand, not tracked automatically by GPS.
2.

Yes. Turn any tablet into a kiosk, and each person clocks in with their own PIN. Leasing and office staff use the kiosk, while techs in the field clock in from their phones.

Only if you want it to. GPS punch recording logs location at clock-in and clock-out. GPS breadcrumb trails are a separate feature for techs in the field, and you decide whether to turn it on.

Yes. OnTheClock tracks salaried property managers, hourly leasing and maintenance staff, and 1099 contractors on the same account. Part-time weekend staff use the same app, with no separate setup required.

No contract. You can cancel anytime from your account settings. Every account starts with a free, 30-day trial, so you can test it with real staff first.

Time Tracking Software for Real Estate

Stop guessing who worked where. Track every hour by property.

Why time tracking is different for real estate teams