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Employee Scheduling Software for Small Business

Build Better Employee Schedules, Faster

Spend less time on scheduling and more time leading your team OnTheClock is time tracking software with powerful employee scheduling built in.


No credit card needed. Setup takes five minutes or less!
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More than 18k Companies use OnTheClock for
Time Tracking, Scheduling, and Payroll

No more last-minute scrambles. OnTheClock's shift scheduling software keeps every shift covered before it becomes a problem.

Build and publish schedules in minutes with drag-and-drop tools, then watch scheduled shifts turn into real, verified hours as your team clocks in, all in one system that runs straight to payroll.

No group texts, no spreadsheet, no exporting hours from one tool into another. You see who's scheduled, who is on PTO, who's actually working, and what those hours cost, from a single dashboard your team can check from their phones.

 

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Build Employee Schedules in Minutes

Creating employee schedules shouldn't take hours or require a spreadsheet that's been passed around the office for five years. OnTheClock's employee scheduling software makes it easy to build, update, and publish schedules in just a few clicks. 

  • Build employee schedules in minutes with simple drag-and-drop tools.
  • Copy existing schedules forward instead of rebuilding them every week.
  • Publish schedules with one click and automatically notify employees when they're available.


Keep Every Shift Covered, Without the Stress

Employee shift scheduling isn't just about creating shifts; it's about making sure everyone knows when and where they're supposed to be. OnTheClock makes it easy to publish schedules, communicate changes, and keep your entire team on the same page.

  • Make schedule changes in seconds and automatically notify employees when updates are published.
  • Quickly update shifts and schedule changes without sending group texts or making phone calls.
  • Give employees instant access to their schedules from the OnTheClock mobile app.
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See Scheduled Hours Turn Into Real Hours

Because scheduling and time tracking live in the same system, you don't just plan the week, you see how it actually plays out. Employees clock into their scheduled shifts, and OnTheClock shows you the difference between what you scheduled and what was really worked, before it hits payroll.

  • Compare scheduled hours against actual clocked hours in one view.
  • Catch overtime and coverage gaps as they happen, not after payday.
  • Send approved hours straight to payroll with nothing to re-enter.

Complete Workforce Scheduling Software in One Dashboard

When schedules live in spreadsheets, text messages, and sticky notes, it's difficult to know who's working, who's off, and whether you're properly staffed. OnTheClock's workforce scheduling software gives you a complete view of your team's schedule from one easy-to-use dashboard.

  • See how many hours your team is scheduled to work and what those hours will cost.
  • Spot scheduling conflicts and coverage gaps before they become a problem.
  • Switch between daily, weekly, and monthly views to manage your schedule your way.
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Access Schedules Anytime, Anywhere

Your employees shouldn't have to text their managers to find out when they're working. With OnTheClock's employee scheduling app, schedules are always just a few taps away, whether employees check them on their phones, tablets, or desktops.

  • View and manage employee schedules in the OnTheClock mobile app, on a desktop, or on a tablet.
  • Automatically notify employees when schedules are published or updated.
  • Email schedules to employees or export them as PDF or CSV files when needed.

How to Create an Employee Schedule in OnTheClock

Sign up to get started
Invite your team
Go to schedule settings
Name your shift, set the times, and save

Take Control of Your Team’s Scheduling Today

Start Tracking Today

What Our Customers Are Saying

5-stars

“This time clock has been the only product that has consistently worked for us since opening our store four years ago. We’ve tried four other apps, which were unreliable and would require us to reenter our information time and time again. Our staff can count on OnTheClock. It’s so user-friendly and intuitive. You can adjust schedules anytime you want and review and submit payroll hours with confidence. It’s been a huge time saver. We love it!”

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Kelly Joy

Everything You Need in One Place

TOUCH
discovermoreicon Employee Time Tracking
Employee Time Tracking Learn More
TOUCH
pto-1 Automatic PTO Tracking
Automatic PTO Tracking Learn More
TOUCH
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Self-Service Payroll Learn More
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Reporting Learn More

FAQ

Does OnTheClock scheduling work with time tracking and payroll?

Yes. Scheduling, time tracking, and payroll are the same system. You build the schedule, employees clock into their shifts, and approved hours flow to payroll without exporting or re-entering anything. That's the advantage of scheduling built into a time clock rather than bolted on as a separate tool.  

Can I see if employees worked the hours they were scheduled?

Yes. You can see this easily using our Schedule vs. Actual report. See how your team's actual punches stack up against their scheduled shifts. No-shows, late arrivals, and early outs are flagged. Because scheduling and the time clock are one system, you can compare scheduled hours against the hours employees actually clocked. That makes it easy to spot no-shows, unplanned overtime, and coverage gaps before they reach payroll.  

What is employee scheduling software?

Employee scheduling software helps businesses create, publish, and manage schedules from a single location. Instead of relying on spreadsheets, group texts, or paper calendars, managers can quickly build schedules, notify employees of changes, and view coverage across their entire team. 

How does employee scheduling software work?

OnTheClock's employee scheduling software allows you to create, edit, and publish employee schedules in just a few clicks. Simply assign shifts, publish the schedule, and employees are automatically notified when it's available or updated. 

How do I create a work schedule for my employees?

Creating an employee schedule is simple with OnTheClock. Use drag-and-drop tools to assign shifts, set recurring schedules, copy existing schedules forward, and publish schedules with a single click. Employees can immediately view their schedules from the mobile app or desktop. 

What is shift scheduling software?

 Shift scheduling software helps managers assign shifts, manage schedule changes, and keep employees informed about when and where they're scheduled to work. OnTheClock's shift scheduling software is designed to help small businesses spend less time coordinating schedules and more time running their teams. 

Is employee scheduling software worth it for small businesses?

 Absolutely. Employee scheduling for small business teams saves valuable time by eliminating spreadsheets, reducing scheduling confusion, and improving communication between managers and employees. It also helps ensure every shift is covered while giving employees clear visibility into their schedules. 

Will my employees be notified when schedules change?

Yes. Employees are automatically notified when schedules are published or updated, helping everyone stay informed without additional emails, phone calls, or group texts.

Can employees access their schedules from their phone?

 Yes. Employees can view their schedules anytime using the OnTheClock mobile app. Schedules are also accessible from desktop and tablet devices, making it easy to stay up to date from anywhere. 

Do I have to rebuild my schedule every week?

 No. If your employees work similar shifts each week, you can copy an existing schedule forward and simply make any necessary changes. Recurring schedules make shift planning even faster for managers. 

Can I switch between daily, weekly, and monthly schedule views?

Yes. OnTheClock allows you to switch between daily, weekly, and monthly schedule views, giving you the flexibility to plan schedules in the way that works best for your business.

How many employees can I schedule with OnTheClock?

Unlimited. Whether you're scheduling a handful of employees at one location or coordinating shifts across multiple teams and job sites, OnTheClock's workforce scheduling software scales with your business and makes employee scheduling easy to manage.