BUILT FOR CHURCHES & MINISTRIES
Spend Less Time On Payroll, More Time On Your Ministry
Keep track of staff and ministry hours across services and events without chasing people every week.
No credit card required
Cancel anytime
5-minute setup
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18,000+
Companies rely on OnTheClock Everyday
160,000+
Employees Punching in Daily
★★★★★
4.8
Capterra
★★★★★
4.5
G2
DESIGNED FOR MINISTRY OPERATIONS
Everything a busy church office needs
OnTheClock makes payroll simple, keeps you compliant, and gives you time back for your ministry.
Part-Time Hour Tracking
Capture every hour from your worship leader, nursery staff, and custodians, so no one forgets to clock out after service.
Overtime Alerts
See overtime coming before payroll, not after. Protect your budget and stay compliant.
Multi-Campus Clock-In
Let staff clock in from approved locations, like your church or event site, while you track everything in real time.
Role-Based Pay Rates
Pay $22 for leading worship and $15 for setting up chairs. Set pay rates by role, and hours go straight to payroll with no manual math.
Easy Mobile Clock-In
Staff clock in from their phones in two taps. No more paper time sheets showing up on Monday morning with missing days.
Clean Payroll Exports
Export hours to QuickBooks, Gusto, and most church payroll providers in one click. Approve time sheets online and run payroll in minutes, not hours.
BEFORE & AFTER
Sound familiar?
You’ve got staff forgetting hours, schedules that change, and payroll that needs to be accurate. Currently, every Monday turns into chasing texts and guessing time, but it doesn’t have to be this difficult.
Without OnTheClock
With OnTheClock
✕
You’re piecing together hours from messages, emails, and notes every pay period.
✓
Staff clocks in from their phones. Their hours are already organized and ready when it’s time to run payroll.
✕
Hourly staff forget to clock out after evening services, leaving you to guess your way through payroll.
✓
Auto clock-out reminders notify your staff, and missed punches are flagged for review, so you’re not left guessing.
✕
You’re paying the same person two different rates and tracking it on a sticky note.
✓
Set pay rates by role. OnTheClock applies the right rate for each shift and calculates totals correctly.
✕
Staff clocked in from home, and you didn’t realize until later.
✓
GPS and IP restrictions keep clock-ins tied to your church location, so you can see who’s on-site in real time.
✕
Payroll takes four hours of re-entering numbers into QuickBooks.
✓
Export to QuickBooks, Gusto, or your current payroll provider in one click. Payroll takes about 20 minutes.
✕
You’re worried about an FLSA audit because your records are stuck in a binder.
✓
Every punch is timestamped and stored digitally for seven-plus years. When you need it, everything is there.
HOW IT WORKS
Simple time tracking your whole team understands
Easy, efficient, and effective workforce management from the convenience of your mobile device.
01 — Clock In
Clock In From Anywhere They Work
Paid staff can clock in from the kitchen, sanctuary, nursery, or even a mission trip. You can choose the method that fits each role.
MOBILE APP
KIOSK MODE
WEB BROWSER
02 — Schedule
Schedule Services, Events, and Shifts
Create schedules for worship, youth, and facilities teams with simple drag-and-drop functionality. Send updates instantly by text or email so everyone stays in sync.
Drag & Drop
Shift Swaps
On-Call Mgmt
SMS Alerts
03 — Manage Time Off
PTO & Leave Tracking
Staff request PTO in the app, and accruals update automatically based on the policy you set for sabbatical, vacation, or sick time.
Auto-Accruals
FMLA
TrackingSelf-Service Requests
04 — Run Payroll
Export Clean Hours to Payroll
Approve time sheets once, then send hours straight to payroll. No re-keying or reconciling needed.
QuickBooks
Gusto
ADP
Native Payroll
Direct Deposit
Get Started Today
Stop chasing time sheets on Monday mornings.
Join thousands of small organizations that trust OnTheClock to simplify payroll and free up their administrators.
FEEDBACK
Testimonials from real church leaders
★★★★★
"I looked at quite a few time card systems - including ones that were more expensive. OnTheClock was the best bang for the buck. I love how employees have it on their phone for easy punch in and punch out. Add tasks to know what people are working on and attribute time to it. If someone forgets to punch in or out, it is easy to fix and have hours recalculate. This is an excellent tool for keeping track of employee and contractor hours."
MR
Merance
★★★★★
"We only have a couple of contract employees, but this saves me a lot of time in figuring checks. A+"
KF
Kathy Fortner
★★★★★
"OnTheClock is a great tool for any small business or independent contractor to manage time spent on projects. I highly recommend it - especially to any independent contractors out there!"
JN
James Nichols
Get Started Today
Your church team is ready. Setup takes under an hour.
No credit card, contracts, or IT required. Just a cleaner, more accurate way to manage your team's hours.
Common Questions
Questions from ministry leaders
OnTheClock costs $4 per employee per month (plus a $5 base fee), billed monthly. A 15-person church pays just $65/month. We offer nonprofit discounts for qualifying churches — just ask our customer support team when you sign up.
Most churches are fully set up in under an hour. Add your staff, set pay rates and schedules, and you're ready for the next pay period. Free onboarding support walks you through it step by step.
Yes. Direct integrations with QuickBooks, Gusto, Paychex, and ADP are available. We also offer a CSV export to allow you to export to any other provider. Approved hours flow straight through with no re-keying.
Absolutely. OnTheClock is built for mixed teams — full-time staff, part-time nursery workers, weekend worship leaders, and seasonal event staff all in one view. Assign different pay rates and schedules to each.
No contracts. Cancel anytime from your account. We earn your business month by month — if OnTheClock isn't the right fit, you leave with no fees or phone calls.
Yes. Use GPS geofencing or IP address restrictions to limit clock-ins to a specific campus, office, or event site. See who's on which campus in real time from your dashboard.
Every punch is timestamped and stored for seven-plus years. Overtime alerts warn you when nonexempt staff approach 40 hours of work. If you're ever audited, your records are export-ready in two clicks.
Yes. You can track volunteer hours for reporting purposes without running them through payroll. Most churches use this to show board members and donors the real labor value behind each ministry.