There are so many solutions to choose from to track employees' time. Some people use a program on a desktop computer that allows their employees to punch in and out; some use a fingerprint scanner or even a facial recognition clock. It is crucial to find a time-tracking application that best suits your business needs and your company's culture. What if your employees are rarely in office? You might wonder if there is still a simple and practical time tracking system that could work for you.
Why Should you Consider Time Tracking Through a Mobile App?
If your business requires a more on-the-go approach, it may be time to consider a time tracking app designed for mobile devices. Apps allow your employees the flexibility they need to clock in and out, and you can set controls for where they can clock in and out.
GPS Tracking and Geofencing
One thing you may consider for a mobile app is GPS tracking functionality. GPS is a great feature often paired with a time tracking mobile app. GPS allows visibility to where employees are throughout their workday. Geofencing is where you set up proximity around a site. The capability to create a geofence offers a sense of security to know employees clock in on the job!
At OnTheClock, we allow you to enter various locations and create a geofence to lock an employee from punching in and out if they are not where they need to be. We will map out the latitude and longitude of your location, and you can then choose the proximity of that location.
Sometimes locking them down isn't the best method because employees constantly change locations. We have a rule that will "Record GPS and require GPS to punch." This rule is a little less restrictive, but your employee will need to share their location with OnTheClock to punch in. Opening the restriction allows required flexibility but still keeps employees accountable.
Check Schedules Effortlessly
Time tracking also ties in with schedules. Typically employees find out their schedule when they go into the office. With a mobile app that allows for scheduling, an employee can have their shifts right in their hand at any time. In OnTheClock, when you publish your completed schedule, the employee is notified by email. They can then login and select the schedule icon instantly the shifts they are scheduled to work. This feature eliminates questions about when to be at work.
Quickly Request Time Off
Conveniently request time off from OnTheClock's mobile app. Once paid time off is enabled for the employees, they have an icon available on the app that will allow them to create requests. Once they click submit, it goes off to their admin or manager for approval. They can easily access the status of their request and see the summary of their PTO balances—a big plus for employees who are rarely in the office.
Mobile Apps are User Friendly
Compared to a website with many bells and whistles, an app can get the job done with fewer tools. The interface is simple and easy to follow, making the user experience even better. If your employees only need basic functionality, like punching in and out and viewing their hours, then an app is perfect.
OnTheClock's app is very straightforward. An employee only needs to log in with their username and password, and they will see the options available to them right on the screen. The app is free to download from the App Store or the Google Play store. The app is currently available on IOS and Android devices.