All About Time Cards

We highly recommend that you download your employees’ Time Cards on a Pay Period basis. It is your responsibility as an employer to maintain a record of their time cards for your employee files.

Times in the Time Cards are in hours and hundredths of an hour (e.g. 7.68), not hours and minutes.

There is no option to show time in hours and minutes. To calculate the minutes you multiply the .68 e.g. X 60 = 40.8 minutes (41 minutes rounded). If you do not want to do the math, you can use our Decimal Hours Converter page. The following is the link to it.

Decimal Hours Converter.

We have 2 versions of the Time Card Page.

We have the old "Not so adventurous" version ( Our Old Time Cards Page) and the new "Adventurous" version. Eventually, everyone will be using the Adventurous version, at some point in time, the Not So Adventurous version will be removed. We suggest that you get ahead of the game and convert over to the new Adventurous Time Cards version. The new version has many more options than the old version. 

The 4 following Links are common to both the old "Not so adventurous" version (Our Old Time Cards Page) and the new "Adventurous" version.

Search & Filter Section

 The Search & Filter Section is the same for both versions of the Time Card Page. 

Time Card Approval section

This section will appear in the Time Cards if Time Card Approval is turned on in the Time Clock Settings. This is where the managers or administrator can approve the Time Card for the employees.

Print, Export & Email section

In the Timecard Options section, you can choose how to View, Print, Export or Email the time cards. 

Archiving Time Cards

Archiving is used to create a permanent historical record of a pay period that cannot be edited.    

Not So Adventurous Time Card Page (our old Time Card page)

This is our Old Time Cards page. The link above will take you to the page that explains how the Old Time Cards work.

Eventually, everyone will be using the Adventurous version, at some point in time, the Not So Adventurous version will be removed. We suggest that you get ahead of the game and convert over to the new Adventurous Time Cards version. The new version has many more options than the old version.  

Adventurous Time Card Page (our New Time Card page)

This is our New and Updated Time Cards Page.  

Where did the Time Card Options Go? 

The adventurous time card page has changed as you may have noticed. It has been reduced to only show the options that the majority users use. This speeds up the way the page refreshes. This page will explain where to find these options on the new time cards page. 

Additional Report Formats

This is only available using the Adventurous Time Card Page. Not available for the Old Time Cards Page. 

How to select a Job or Department when using Over-Ride hours

 

What do UBR, PBR, TIP, BON, and COM mean?

 

Exporting to Quickbooks Online

 

Exporting to QuickBooks Desktop

 

 

New Additions to the New Time Cards page:

Punches Overridden Icon Punches Overridden lets you know there was an Override edit done for that day. 

Punch Notes Icon Punch Notes Icon lets you know that there are employee Notes on that day. You can hover over the Icon to see the note.

 

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