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The 12 Best Time Tracking Apps For 2018

I was looking for a time tracking app for my personal use. After investigating a few options, I decided that it would be a great idea to create a writeup of the 12 time tracking systems I tried. All of these systems are very good at recording and reporting on hours spent on projects/tasks. There are many bells and whistles to each of these systems, however my requirement was simple. I needed to simply setup projects and have a start/stop timer for each project. Then at the end of the month get a comprehensive report on the hours spent on each project. So for each product I review here, you will see my basic requirements being located and executed on the respective app.

These products are not listed in any particular order, I did not choose a number one or number 12. I simply wrote a quick summary of my experience with each product.  This article was not meant as a complete guide into each of the apps individual strengths and weaknesses, although that may be a great followup article. If you are one of the vendors I demoed and you believe I did not report properly on you, PLEASE reply to this post. Corrections can be made.  If I missed your product, again PLEASE reply to this post, I would love to get you included in this article. 

Get your popcorn out, this article has over 3000 words and took 2 days to research & write.

 

OnTheClock

On The Clock Time Tracking

  • Monthly pricing: starting at $2.30 per user, no base fee
  • Free Account: Yes
  • Phone Apps: Yes
  • Integrations: Yes
  • www.ontheclock.com

Setting up an account with OnTheClock is straightforward, quick and simple.  Directly after opening your free 30-day trial, you can add your team(employees), OnTheClock will automatically send invites to each person, making employee onboarding super easy.  Once employees receive the invites, they can log in to their user portal or download the app to clock in/out.  As the admin, you can setup geo-fencing or IP restrictions to make sure your employees are at the work while punching in and out. There is a handy Whos-In page where you can monitor employees status.  Time sheets for job costing or payroll can be easliy generated using predefined or custom reporting.  Overall, this system is easy to use.  For a team of 10, your total monthly bill be be $25.

 

 

Tick

tick time tracking

  • Monthly pricing: starting at $19 for 10 projects, unlimited users
  • Free Account: Yes
  • Phone Apps: Yes
  • Integrations: Yes
  • www.tickspot.com

Creating a new tick account was quick and straightforward. I was immediately asked to create a project and task for tracking time, I’m off to a great start. I see that tick is more geared towards hand entering time as opposed to using timers to monitor time as the “Enter Time” button is way bigger than the start timer button. Timecard navigation is very easy, it defaults to today's date or just click the tabbed dates to navigate. Creating new projects and clients is simple, just click new and fill in the fields.  Adding team members and sending invites was also simple and intuitive, just enter the name and email and the invite get sent.  Reporting is robust and complete. You can run a custom report, look at past projects and view problem projects (think overruns on time) using the “What projects need my attention?” report. Tick has a really awesome product, which includes phone apps and many integrations. Monthly Pricing is based on the number of projects, not users.  For 10 projects, your monthly fee would be $19 (with unlimited users!)

 

 

Trigger

trigger time tracking

  • Monthly pricing: starting at $11 per user
  • Free Account: Yes
  • Phone Apps: No, but in the works
  • Integrations: Many
  • www.triggerapp.com

After signup I was immediately brought to the dashboard. Here I can create companies (clients), projects, tasks and perform other common tasks. I decided to go right to adding a project and company for the project, this was easy to do and took only seconds. With trigger, time is allocated using tasks associated to projects/clients. Workers can manually hand enter time or use a timer to start/stop time for the task. There are schedule and calendar views that help managers monitor and track productivity and progress of projects. The timesheets section shows all billable hours and can be filtered and exported to CSV(Excel). Invoices are also simple to create for individual companies. Reporting is also robust with reports for tasks/employees, timesheets, billable hours and hours by company. For support, trigger offers live chat, which is nice for speedy issue resolution. Trigger integrates with many other SaaS products such as Xero, FreshBooks and Slack. Phone apps are included as well. Pricing starts at $11 per user per month for the most basic plan. 

 

 

AccountSight

AccountSight time tracking

 

  • Monthly pricing: starting at $10 per user
  • Free Account: Yes
  • Phone Apps: No
  • Integrations: Quickbooks
  • www.accountsight.com

Setting up a new AccountSight account was fast and simple. I filled out the signup form and my account was instantly created and accessible. I was brought to the home page where I could access basic functions such as settings, entering time/expenses and invoices/reporting. I love it when services have nice dashboards like this. What I’m really interested in is the time tracking, so I click on “Time” and the time entry page appears, here I can create a new entry with its associated project and task. I can simply hand enter time, or use the start/stop timer to record the time for me. The Planning section gives me a dashboard that lets me see at a glance hours by manager, location, project and department along with different combinations of the categories. There are also expenses, invoices and payables sections. These sections offer the ability to track and act upon the entries in each section. Reporting offers 10 basic report types, the report center around 4 basic categories: time, resources, utilization and financial. There are easy to use filters for each report; I found the reporting to be adequate for most of my needs. Monthly pricing starts at $10 per user, there is a free account available for a single user.

 

 

Ronin

ronin time tracking

  • Monthly pricing: starting at $15 per user
  • Free Account: Yes
  • Phone Apps: No
  • Integrations: Several
  • www.roninapp.com 

Ronin was very easy to signup, as it should be with any SaaS time tracking solution. After signup, I am brought to a dashboard where I can perform basic tasks such as adding clients/projects, invoicing and account settings. One of the first things I did was to create a project, After entering the project name and hourly billing amount, the project sprang to life. I noticed that I could set a budget for the project, but decided I would not need this now. Time can be manually entered for projects or tracked with a start/stop timer. The Clients area is clean and concise and Ronin did a great job of managing clients and associated client projects. Creating invoices is a breeze! I clicked the “create invoice” button, select the client and enter items/QTY/price and the invoice can be printed or even sent directly to the client. There are also estimate and expense sections where you can perform the respective tasks. One unique feature was the concept of products where I could add and manage my own products. Reporting is simple and concise. With reports for invoicing, payments, timesheets, expenses, and estimates, all the bases are covered. Ronin offers a free account and a paid monthly account that starts at $15 per user.

 

 

FunctionFox

functionfox time tracking

  • Monthly pricing: starting at $35 for 1st user. $5 for additional
  • Free Account: No
  • Phone Apps: No
  • Integrations: No
  • www.functionfox.com

Upon opening my functionfox demo, I found my account pre-populated with clients, projects, and tasks. This was really nice for testing as it allowed me to dive right into the product. The general layout of all functions such as timesheets, clients, and projects is very intuitive and easy to recognize. I jumped into the timesheets page. With the pre-populated client of Acme, I quickly saw the start timer and clicked to start logging time. The CEO desktop provides a nice high-level summary of all critical metrics such as client hours, billable vs non-billable staff hours and project statuses. The clients, personnel (staff) and projects sections all provided quick and easy management of their respective functions. Reporting is also easy yet very functional with many filters and export/print options. Monthly pricing starts at $35 per month for the first employee and $5 per employee after that. An app is available for mobile users.

 

 

MyHours

MyHours time tracking

  • Monthly pricing: starting at $7 per user
  • Free Account: Yes
  • Phone Apps: Yes
  • Integrations: No
  • www.myhours.com

Opening the My Hours account went very smooth. Directly after signup, I was brought to a setup wizard. The wizard allowed me to quickly create projects/tasks, invite team members and set basic account settings – nice work, MyHours! Directly after finishing the wizard, I was directed to the “TRACK” section where I could create a timer with one click and started tracking time right away. Multiple timers can be set up and assigned to projects and tasks. Times can use the start/stop feature obviously, but MyHours made it ridiculously easy to hand enter times/durations as well. The activity tab allows filtering and summarizes time used by day, client, project, task or team member. MyHours has simple yet complete reporting abilities, activity, economy, and budget seem to be popular ones. They even offer a pivot report where you can customize how time is shown for projects, tasks, and clients. Management of lists such as clients, projects and team members is kept concise and consistent and as we know, people like things to be consistent. MyHours has done a great job of including all the necessary options, but not so many that the product is difficult to learn and use. Monthly pricing starts at $7 per user and a free account is available for 1 user. 

 

 

Timecamp

timecamp time tracking

  • Monthly pricing: starting at $7 per user
  • Free Account: Yes
  • Phone Apps: Yes
  • Integrations: Yes
  • www.timecamp.com

An email address and password is all that is required to open a timecamp account, nice and simple!  After signup, I was directed to the settings area where I could set basic account settings. My main area of interest was tracking time for projects, so I clicked on “Projects” and added my first project. Adding the project was simple and intuitive, I only had to enter the name as other details could be filled in later. Next, I went to timesheet and with 2 clicks I was able to create a timer for my project and start tracking time – you made this very easy for me timecamp! If you’re a data junkie then you're going to love timecamps report section. There are reports for projects, budgets, real time, revenue, attendance just to name a few! There are integrations and after looking at all the products timecamp integrates with I was wowed as the basically integrate with all notable SaaS products on the planet.

 

 

Timely

timely time tracking

  • Monthly pricing: starting at $8 per user
  • Free Account: No
  • Phone Apps: Yes
  • Integrations: Yes
  • www.timelyapp.com

New account setup was fast and simple with Timely. After a few questions and instructions, I was up and running with the system. One of the first things I noticed was their “Memory” timeline view. This is very unique and an intuitive way to view a day of tasks, meetings etc. I also wanted to add a project for a customer. In just a few clicks the project was added and ready to accept time. A few things I liked about projects was allowing multiple tags and having time/money budget options. Heading back to the “Hours” section I saw my new project, clicked it and could start the timer. So far very easy and intuitive to use. Inviting team members requires only a name and email. The invitation is automatically sent - this saves me valuable time. The reporting section has a very nice dashboard where I can filter/sort and get a bird's eye view of everything that is happening. Additionally, there is a timesheets tab where I can drill down into specific concerning projects and time, PDF and Excel exports are also available here. Computer and phone apps are also available for time tracking and viewing time. Hats off to Timely! They have created a simple, yet powerful time tracking system.

 

 

Paydirt

paydirt time tracking

  • Monthly pricing: starting at $8 per user
  • Free Account: No
  • Phone Apps: No
  • Integrations: Yes
  • www.paydirtapp.com

Paydirt sign up was smooth and uneventful - good job guys! Upon sign on, the welcome page gives me a list of the things I will need to do next such as creating tasks/clients, logging time and inviting my team. As a bonus, several options had videos or tours on how to perform the function. Clicking on the “Clients” tab brings me to the client list, I went ahead and added one client. Inside the clients page I have access to create projects, quotes and invoices for that client. I create my project/task that is nested under the client and am now ready to track some time. So far I'm really liking the system, it has taken only a couple minutes to setup the account and a client/project/task. Now, I want to track some time on the task. I have been noticing the floating “Time Tracker” button in the lower right corner, I click it, select my task and the timer starts. The floating “Time Tracker” button is a unique and valuable feature, I really like it! On to reporting, the reporting section is simple and concise.  There are 3 tabs, an overview, time logged and project budgets tabs. These tabs provide all the basic information I will need for monitoring time logged. There are also options to print and export to Excel here. Paydirt has done a very nice job of providing a complete time tracking app, yet keeping it simple to learn and use on a daily basis. Monthly pricing starts at $8 per user. 

 

 

TRACKINGTIME

trackingtime time tracking

  • Monthly pricing: starting at $4.99 per user
  • Free Account: Yes
  • Phone Apps: Yes
  • Integrations: Yes
  • www.trackingtime.co

An email and password were all it took to sign up. Directly after that I was brought through an extremely clean setup wizard asking me questions about how I would be tracking time. After about 45 seconds, I had completed the wizard and the system automatically started tracking time on the project I had just created – beautiful implementation here guys! I was brought to the tasks section where I could see my newly created time counting up at the top of the screen, along with common task management functions. The dashboard gives me an excellent top down view on account activity, running projects and hours. The activity tab lists all time entries including start/stop timers and hand entered hours, you can specify a duration e.g. 2.1 hours or start/stop times like 1:00pm and 2:35pm. There is also a calendar view where I can see time entries in a traditional calendar formats such as month, week and 10 days. This will be helpful for monthly or weekly employee and project time reviews. The reporting section has 3 basic sections – timesheets, projects and custom report. The timesheets report section gives a nice breakdown of all the time entries and a few graphs to visually understand the time. The projects report section lists each project and associated time. Custom reports allow you to pull and bookmark (save) special reports when the timesheets and project reports are not enough. TRACKINGTIME has produced an exceptionally easy to use and powerful tool for tracking and reporting on time. Monthly pricing starts at $4.99 per user and they also have a free plan (but limited) for teams of 3. One very unique pricing method they have is by the hours for $24.99 and you receive 500 hours of tracked time. Phone apps and many 3rd party integrations are also available with this product.

 

 

Toggl

toggl time tracking

  • Monthly pricing: starting at $9 per user
  • Free Account: Yes
  • Phone Apps: Yes
  • Integrations: Many
  • www.toggl.com

Upon account creation, I was immediately asked to create a timer. I typed in “Computer Programming” as I am a programmer, then I clicked the start button to start tracking time for the task. I have to say that I am impressed with the speed at which I was able to start tracking time, after creating the account I was tracking time within 10 seconds. With Toggl, creating clients and projects for the clients was a breeze. The user interface is super intuitive. The ability to invite team members and let them self-onboard is a huge time saver. The dashboard provides a nice view into what is going on for the week or you can pull date ranges. Reports can be filtered by team, client & project then viewed on screen or exported to PDF or Excel. Toggl has all the features any company would need for tracking time for billing, including phone apps and integrations into may other platforms. Pricing starts out at $10/employee (monthly).

 

 

Hours

hours time tracking

Directly after signup, I was brought to the timers section. Here in the timers section I click “Add New Timer” and am prompted to enter a project name (or select an existing project). I can also change the project color - nice feature, I like it! Next I enter the client name (I could skip if desired) and optionally a task for the project. I now click the timer to start tracking time. Im off to a very efficient start to using Hours! One thing I notice is that Hours has done a really nice job of keeping the UI clean easy to navigate. Next the dashboard section gives me a high-level overview of all clients, projects, tasks and time. I can add time entries along with clients/projects here at the dashboard as well, this is a great time saving feature. Inviting one or more team members is very functional. I liked the fact that I could add multiple comma separated email address all at the same time. After the invite is sent, the team member on boards themselves. The reports section defaults to a monthly summary of all time and the respective clients/projects. I can customize the time frame by month, week day and many other choices. There are also many grouping and filtering options for those who like to customize things. One unique feature I thought would be useful was the ability to share via link a report, useful for emailing a report without the need to export/attach a file. Hours has apps for iPhone, Android and Apple Watch - I can see the Watch app being extremely useful! Hours is a beautiful implementation of a time tracking application, clean and complete. Pricing starts at $8 per user for monthly plans.

 

a thought From sara Joans on 8/1/2019 ...
Amazing post! great tools! I heard a lot about some of these great tools. Time management is very important. Time tracking software improve the productivity of team and each member. Team’s skills are essential for business performance, but which tools they are using in their work, Choosing the right software will make their work easier, we use hivedesk It is a time tracking software with screenshots, activity levels and productivity reports
reply from OTC - Thank you for the great compliment. We could not agree more with you regarding time management being very important. Thank you for your feedback.
a thought From AlexTurner on 6/8/2018 ...
I use TMetric and I like it so much! I’ve tried several time-trackers, but my final choice is TMetric. This is a really great app for keep tracking of working activity, the visualized timeline and various detailed reports provide you with all the necessary information about your activity. I’d like to note that you can use an online version of TMetric without the desktop client.
a thought From Nandini on 12/28/2017 ...
Great list. For time tracking, I'd like to suggest ProofHub here. ProofHub’s online time tracking tool allows teams to set time estimates, track time spent on tasks and maintain a record of every minute they spend working on tasks.
reply from OTC - Hi Nandini, Thanks for the suggestion! Your product looks great, also I sent you an email. Thanks ~Dean
a thought From Chris Hopewell on 12/20/2017 ...
Awesome list of time tracking tools! I run https://logmyhours.com and would love to see it added to the list! 2017 was a great year for us and 2018 is going to be ever better!
reply from OTC - Hi Chris, Yes I would love to add you. I sent you an email, please check it out. Thanks, ~Dean

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