Time Tracking Software for Field Workers

GPS-verified clock-ins. Hours tracked by job site. Payroll without the Friday scramble.

OnTheClock gives you real accountability for a crew you can't physically watch without adding a single step to their day.

Start your free, 30-day trial See Features

No credit card required

Cancel anytime

5-minute setup

BEFORE & AFTER

Without OnTheClock

With OnTheClock

✕ You find out what hours your crew worked when they text you, usually on Friday at 4 p.m., when half of them are already gone.

✓ Every clock-in and clock-out appears on your dashboard in real time, tied to the job site and the employee.

✕ A technician clocks in from his driveway and drives 25 minutes to the job. You pay for that time every day.

✓ Geofencing only allows clock-ins from within specific job site boundaries. No exceptions or workarounds.

✕ One crew lead clocks in for the whole team, even when two people show up late or not at all.

✓ Each worker clocks in individually from their own phones. Optional photo capture makes buddy punching nearly impossible.

✕ You have no idea which jobs are eating the most hours, so every bid is a guess based on gut feel.

✓ Per-job reports show actual hours per site, helping you price the next contract and find jobs that aren't worth taking

✕ Surprise overtime costs hit every other payroll. You don't see it coming until the checks go out.

✓ Real-time overtime alerts let you adjust schedules before anyone hits 40 hours, not after.

✕ Running payroll on a Friday night means manually adding up hours, chasing corrections, and hoping the math is right.

✓ Approve hours in one screen and export to payroll in one click. Most field service owners finish in under 30 minutes.

Why time tracking is different for field workers

Your crew leaves the shop at 7 a.m. By 7:30, they're supposed to be on-site. But you're not there, and you won't be there. And when Friday rolls around, someone texts you hours that don't quite add up.

This is the fundamental problem with field work: You're managing people you can't see with a time tracking system built for people who sit at a desk. Paper timecards, group texts, and the honor system work fine until they don't, and when they break down, it usually shows up in your payroll.

ontheclock-quickbooks-timesheet-export-ipad-1

What OnTheClock does for field workers

GPS-verified clock-ins

Every punch is tied to a location. If a worker is still at home, they can't clock in, full stop

Geofencing by job site

Set a boundary around each work location. OnTheClock enforces site-specific punches, so you don't have to.

Hours by job or client

See exactly how long each job takes. Use that data to price your next bid and catch contracts that are quietly costing you money.

Mobile clock-in on any phone

Field workers clock-in from their own devices. No kiosk, office check-in, or waiting on a supervisor.

Overtime alerts before they hit

Get notified before anyone crosses 40 hours, so you can adjust before, not after the overtime pay is already out the door.

One-Click Payroll Export

Approve hours and push them straight to QuickBooks, Gusto, ADP, or Paychex. You’re done in under 30 minutes.

How it works

Add your crew and set up your job sites

Create your OnTheClock account, add your field workers, and draw a geofence around each job site or client property. Set up takes most owners about 30 minutes. Your crew downloads the app on their own phones; there’s nothing to install on your end.

Workers clock in from the job site

When a field worker arrives on-site, they open the OnTheClock app and tap clock-in. The GPS location is verified instantly. If they're not within the geofence, the punch doesn't go through – no manual review required.

Watch hours by job in real time

Your dashboard updates as punches come in. You can see who's clocked in, where they are, and how long they've been on each job from your phone, the office, or the road.

Approve and export to payroll in one click

At the end of the week, review all hours in one place, make any corrections, and export to payroll. QuickBooks, Gusto, ADP, Paychex, and Square are all supported. No re-entering data or manual math.

How OnTheClock compares

Feature	OnTheClock	Clockify	Buddy Punch
Best for	Hourly teams that want GPS, scheduling, and payroll in one plan	Budget-conscious teams that need simple time tracking	Shift-based workplaces that need GPS without built-in payroll
GPS time tracking	✓ Included	✓ Pro plan only ($9.99/user)	✓ Included
Geofencing	✓ Included	✓ Pro plan only	✓ Included
Mobile clock-in app	✓ Included	✓ Included	✓ Included
Photo capture at clock-in	✓ Included	✗ Not available	✓ Included
Payroll integrations	✓ QuickBooks, Gusto, ADP, Paychex, Square	✓ QuickBooks only (Standard+)	✓ QuickBooks, Gusto, Paychex
Built-in payroll	✓ $40/mo + $6/employee	✗ Not available	✗ Not available
PTO tracking	✓ Included	✓ Standard plan+	✓ Included
Scheduling	✓ Included	✓ Pro plan only	✓ Included
Audit trail	✓ Included	✓ Enterprise only	✓ Included
Pricing (per user/mo)	$4/user + $5 base	Free–$14.99/user (tiered)	$4.49–$10.99/user (tiered)
Free trial	30 days, no credit card	Free plan (limited)	14 days
U.S.-based live support	✓ Yes, phone, email, and live chat	✗ Email/chat (international)	✓ Email/chat

OnTheClock is best for field service businesses with hourly crews that want GPS accountability, job-level reporting, and payroll integration at a flat, transparent rate without paying $9+ per user or toggling between separate tools.

FROM REAL CONTRACTORS

Trusted by construction teams

★★★★★

"I looked at quite a few time card systems - including ones that were more expensive. OnTheClock was the best bang for the buck. I love how employees have it on their phone for easy punch in and punch out. Add tasks to know what people are working on and attribute time to it. If someone forgets to punch in or out, it is easy to fix and have hours recalculate. This is an excellent tool for keeping track of employee and contractor hours."

Merance

★★★★★

"We only have a couple of contract employees, but this saves me a lot of time in figuring checks. A+"

Kathy Fortner

★★★★★

"OnTheClock is a great tool for any small business or independent contractor to manage time spent on projects. I highly recommend it - especially to any independent contractors out there!"

James Nichols

Transparent pricing

Simple pricing. No feature tiers. No surprises.

OnTheClock charges $4 per active employee per month, plus a $5 base fee. GPS tracking, geofencing, scheduling, PTO management, audit trails, and payroll exports are all included from day one. No plan upgrades or feature unlocks.

For a field crew of 10, that's $45/month total
For a crew of 20, it's $85/month
For a crew of 30, it's $125/month

ClockShark starts at $9+ per user. Busybusy starts at $9+ per user. OnTheClock costs less than half and includes more.

Number of active employees

$0 /mo

0 active employees

Need payroll, too?

OnTheClock Payroll runs $40/month plus $6 per employee, with direct deposit, automated tax calculations, and the same dashboard your crew already uses for time tracking.

There are no feature upgrades. No plan switching. No "GPS is a Pro feature" surprises.

Start your free 30-day trial

No credit card required at sign-up.

Common Questions

Questions from contractors and construction owners

When a field worker opens the OnTheClock app and taps clock in, the app records their GPS location and logs the time. If you've set up a geofence around the job site, the punch only goes through if the employee is physically within the boundary. You see their clock-in location on a map with no manual check-in process required.

OnTheClock only records locations when employees are on the clock, not during lunch or after punching out. Your crew's location while driving, at home, or running personal errands is never tracked or stored.

A 15-person field crew pays $65/month, $4 per active employee plus the $5 base fee. GPS tracking, geofencing, scheduling, and payroll exports are all included. No feature tiers or setup fees.

Yes. The OnTheClock app queues punches locally when there's no signal and syncs automatically once the device reconnects. No punches are lost, and the GPS location recorded at clock-in time is preserved.

Yes. OnTheClock lets you assign clock-ins to specific jobs, clients, or cost codes. Reports show hours by job, by employee, or both, giving you the data to price future work accurately and identify which jobs are eating into your margins.

OnTheClock integrates directly with QuickBooks Online, QuickBooks Desktop, Gusto, ADP, Paychex, and Square. Approved hours export in one click, no re-entering data in your payroll system.

No contract. You can cancel at any time. Most field service businesses stay because the math works — not because they're locked in.

Yes. OnTheClock supports W-2 employees and 1099 contractors on the same account with different pay rates per person. Part-time, on-call, and fill-in staff all use the same mobile app; no separate setup is required.

Time Tracking Software for Field Workers

GPS-verified clock-ins. Hours tracked by job site. Payroll without the Friday scramble.

Why time tracking is different for field workers