Time Tracking for Event Planner
Finally Know Who Worked What Hours at Every Event
Stay organized across events without messy timesheets or texts
No credit card required
Cancel anytime
5-minute setup
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18,000+
Companies rely on OnTheClock Everyday
160,000+
Employees Punching in Daily
★★★★★
4.8
Capterra
★★★★★
4.5
G2
BUILT FOR LIVE EVENTS
Everything your team needs to stay on track.
From first setup to final cleanup, everything stays tracked
Venue Geofencing
Make sure clock-ins happen at the event, not in the parking lot.
Job Codes Per Event
Staff pick the event when they clock in. Hours go straight to invoices.
Mixed Staff Payroll
Keep salaried, hourly, and event staff organized in one place
Mobile Clock-In
Your team clocks in wherever they are, on any phone
Photo Punch Verification
A simple selfie at clock-in shows who actually showed up.
Overtime Alerts
Get a quick alert before a crew member goes into overtime. Stay in control while the event is still running.
BEFORE & AFTER
Sound familiar?
Running the event is easy. Sorting the hours after isn’t
Without OnTheClock
With OnTheClock
✕
You spend Monday chasing down timesheets from event staff.
✓
As your team clocks in and out, hours update instantly. You walk into Monday with everything ready, not digging through texts.
✕
You’re guessing which hours belong to which event
✓
Staff choose the event up front, so payroll and billing are already right.
✕
Your team clocks in early, and you’re stuck fixing it later
✓
Staff can only clock in at the event location.
✕
Big events fall behind when staff clock in for each other
✓
You know who’s really there the moment they clock in. No more wasted payroll.
✕
You see overtime only after the day is done
✓
You get notified right away when overtime starts, giving you time to fix it or approve it on purpose.
✕
Payroll across different staff types slow you down
✓
Export your hours once. Even when pay rates change.
HOW IT WORKS
Take your call sheet all the way to payroll in four steps
Most event teams are up and running before the next site visit.
01 — Clock In
Crew Clocks In At the Venue
Your staff can clock in from their phone, a tablet at the loading dock, or a browser. Geofencing makes sure they’re actually on site.
MOBILE APP
KIOSK MODE
WEB BROWSER
02 — TAG
Hours Tag to the Right Event
Your team clocks in to the right event from the start. You don’t have to clean it up later.
Job Codes
03 — APPROVE
Review and Edit on the Fly
Approve timesheets from your couch after a long Saturday event. Catch missed punches, fix mistakes fast, and wrap payroll without the stress.
Punch Edits
Missed-Punch Alerts
Notes
04 — Run Payroll
Export to Payroll or Invoice
Your hours flow straight into QuickBooks, Gusto, ADP, or a simple CSV.
You can pull labor by event and have it ready for invoicing in one click.
You can pull labor by event and have it ready for invoicing in one click.
QuickBooks
Gusto
ADP
Native Payroll
Direct Deposit
Get Started Today
From first setup to final teardown, every hour tracked
OnTheClock can pay for itself the first time it catches overtime before you run payroll. Setup takes less than an hour, and onboarding is included for free.
FROM REAL PRACTICES
Trusted by electrical crews of all sizes
★★★★★
"I looked at quite a few time card systems - including ones that were more expensive. OnTheClock was the best bang for the buck. I love how employees have it on their phone for easy punch in and punch out. Add tasks to know what people are working on and attribute time to it. If someone forgets to punch in or out, it is easy to fix and have hours recalculate. This is an excellent tool for keeping track of employee and contractor hours."
MR
Merance
★★★★★
"We only have a couple of contract employees, but this saves me a lot of time in figuring checks. A+"
KF
Kathy Fortner
★★★★★
"OnTheClock is a great tool for any small business or independent contractor to manage time spent on projects. I highly recommend it - especially to any independent contractors out there!"
JN
James Nichols
Get Started Today
Your next event is ready. Your time clock should be too.
No credit card. No contracts. No IT required. Just a cleaner, more accurate way to manage your team's hours.
Common Questions
Questions from electrical contractors
You’re charged $3.50 per active employee. If someone doesn’t work that month, you’re not paying for them.
Yes. Staff can clock in from any venue using the mobile app, a browser, or a tablet kiosk you set up at the loading dock. Use GPS geofencing to lock clock-ins to the venue address so crew can't punch in from their car on the way.
Create a job code for each event or client. When staff clock in, they pick the code that applies. Run a report by job code and you'll see exactly how many labor hours every event cost — perfect for invoicing and margin review.
Yes. Set a different pay rate per employee, and use separate codes for W-2 staff and 1099 contractors. Hours export into QuickBooks, Gusto, ADP, or Paychex with rates already mapped.
Yes. Photo punch takes a selfie at clock-in, and GPS geofencing blocks punches outside the venue. Between the two, it's effectively impossible for one crew member to punch in a friend who's still in an Uber.
Most event teams are running in under an hour. Import employees from a spreadsheet, set up job codes for your current events, connect payroll, and send staff the mobile app link. That's it.
No contracts. Cancel anytime from your account settings. You're billed month to month — so if your event season slows down, you can pause or cancel without a call to sales.
Direct integrations with QuickBooks, QuickBooks Online, Gusto, ADP, and Paychex. If your provider isn't on the list, export to CSV and upload — every major payroll system accepts it.