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Free Online Time Card Calculator 

Calculating employee work hours by hand can be time-consuming and error-prone, especially when breaks and overtime are involved. This free time card calculator helps you calculate daily and weekly hours worked by entering start and end times and accounting for unpaid breaks. It is designed for employees, managers, and small businesses that need fast, accurate time card totals.

Customize Dates...

From Date Thru Date Calculate Overtime

Add Employee Time & Breaks..

Day Time In Time Out Break (hrs) Regular Overtime Total
Totals: 0.00 0.00 0.00

Customize PDF / Export

Company Name Employee Name
Customize Dates...
From Date Thru Date Calc Overtime
from: thru: overtime:
Add Employee Time & Breaks...
DAY TIME IN
(ex 8:30 am)		 TIME OUT
(ex 5:00 am)		 LUNCH BREAK
(0:30 or 0.50)		 REGULAR OVERTIME TOTAL
Mon 12/22 in time: out time: break: regular: overtime: total:
Tue 12/23 in time: out time: break: regular: overtime: total:
Wed 12/24 in time: out time: break: regular: overtime: total:
Thu 12/25 in time: out time: break: regular: overtime: total:
Fri 12/26 in time: out time: break: regular: overtime: total:
Sat 12/27 in time: out time: break: regular: overtime: total:
Sun 12/28 in time: out time: break: regular: overtime: total:
 
Customize PDF / Export
Company Name Employee Name
Company Name: Employee Name:

Save As PDF or Excel...

How To Use the Time Card Calculator

Step 1: Enter a time in and time out. Be sure to specify AM or PM.
Step 2: Repeat step 1 for each day worked.
Step 3: Add unpaid breaks under the “lunch break” column.
Step 4: Watch as total hours worked are instantly calculated!
Step 5: Enter your email address to get a downloadable copy of your time card.

Important! According to Federal Law, you must keep payroll records for a minimum of 3 years. Be sure to store your time cards somewhere safe!

What is a Time Card Calculator?

A time card calculator is a tool used to calculate hours worked based on clock-in and clock-out times. It totals daily and weekly work hours, accounts for unpaid breaks, and helps ensure accurate payroll calculations.

How to Calculate Hours Worked Using a Time Card

To calculate hours worked, subtract the start time from the end time for each shift. If an employee takes unpaid breaks, subtract that time from the total. Daily hours are then added together to calculate weekly work hours.

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Frequently Asked Questions

What information do you need to calculate a time card?

To calculate a time card, you need the start and end times for each shift and any unpaid break time taken during the workday.
How are weekly hours calculated from a time card?

Weekly hours are calculated by adding together the total hours worked each day during the workweek.
When do hours count as overtime on a time card?

Hours typically count as overtime after an employee works more than a set number of hours in a workweek, often 40 hours, depending on company policy and labor laws.
Do unpaid breaks reduce total hours worked?

Yes. Unpaid breaks are subtracted from total hours worked and are not counted toward paid time.