Built for HR & Payroll Teams
Built for HR teams aiming to eliminate duplicate work
HR professionals should not have to spend multiple days chasing down or fixing time sheets. OnTheClock automatically captures accurate, audit-ready time data, so your team can focus on more important work.
No credit card required
Cancel anytime
5-minute setup
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18,000+
Companies rely on OnTheClock Everyday
160,000+
Employees Punching in Daily
★★★★★
4.8
Capterra
★★★★★
4.5
G2
Workforce Visibility & Compliance
Six tools HR teams rely on every pay period
From overtime alerts to audit-ready exports, OnTheClock gives HR teams clear visibility and the control they need without the extra manual work.
Overtime Alerts
Set custom pay rates and time categories for nights, weekends, and holiday shifts. OnTheClock handles everything automatically with each punch, so you don’t have to deal with spreadsheets or manual calculations.
PTO & Leave Tracking
Manage PTO in one place with automated requests, approvals, and accrual tracking. Keep vacation, sick time, and custom leave organized with clear, real-time balances for both HR and employees.
Timecard Audit Log
Every clock-in, edit, and approval is recorded with a timestamp and tied to a specific user. When questions about hours come up, you have a clear record to rely on. No rebuilding spreadsheets or guesswork.
GPS & Geofencing
Employees can only clock in from approved locations using GPS or IP verification. This helps prevent buddy punching and stops missed or fake punches across every shift, site, and department.
Who's In Dashboard
See who is clocked in, on break, running late, or absent in real time. Managers and HR can check the full team status instantly without calling or texting anyone.
Payroll Integrations
Send payroll-ready hours straight to QuickBooks, Gusto, ADP, or Paychex. Your time data flows into payroll automatically, so there’s no manual entry and fewer mistakes to fix later.
BEFORE & AFTER
Still fixing time errors after the fact?
It’s not a people problem; it’s a process problem.
Without OnTheClock
With OnTheClock
✕
Manually collecting, fixing, and reconciling time sheets every pay period almost always leads to errors.
✓
Time sheets are created automatically from real-time punches, so there’s nothing to enter manually.
✕
Overtime surprises show up after payroll is already processed, costing you time, money, and trust.
✓
Automated alerts notify HR when an employee is approaching overtime, so you can step in before it happens.
✕
Hour disputes turn into long back-and-forth searches through emails, texts, and paper records with no clear answers.
✓
Every punch and edit is recorded with a timestamp, so when questions come up, you have clear records.
✕
State labor law compliance, including break rules, minor work restrictions, and FMLA tracking, is handled manually by HR.
✓
You can set rules that flag compliance issues as they happen. FMLA hours are tracked automatically.
✕
PTO accruals are calculated by hand. Requests come in through email. Balances keep changing and are difficult to track.
✓
Employees can submit PTO requests on their own, and managers can approve them with one click.
✕
Payroll takes three to five hours because your time data sits in a separate system from your payroll tool.
✓
Hours export directly to your payroll provider. Average processing time drops by more than 70%.
HOW IT WORKS
Everything your HR team needs
Built for teams that manage different types of employees, handle complex schedules, and need payroll to be right every time.
01
Clock In
Staff can clock in using the mobile app, a web browser, or an on-site kiosk. GPS and IP settings help confirm they’re in the right place when they start their shifts.
MOBILE APP
KIOSK MODE
WEB BROWSER
02
Schedule
Create schedules using simple drag-and-drop. Employees can see their shifts right away. The system flags conflicts before the week even begins.
Drag & Drop
SMS Alerts
03
Track Leave
Track vacation, sick leave, and PTO for your entire team in one place. Accruals update and roll over automatically, so you don’t have to track anything or do the math yourself.
By TechBy
Job Site
Edit Logs
04
Payroll
Hours sync directly with QuickBooks, Gusto, ADP, or Paychex. You don’t have to re-enter anything, which helps prevent errors and saves time. Payroll is ready to run in minutes.
QuickBooks
Gusto
ADP
Native Payroll
Get Started Today
Tired of cleaning up time data that should have been right the first time?
Join 18,000+ businesses who closed payroll in 30 minutes this week.
From Real Nursing Facilities
Trusted by HR reps across the country
★★★★★
"This website is great from an HR point of view. It is easy to navigate, efficient, and makes my life easier when it comes to payroll, PTO, etc."
JW
Jessica
★★★★★
"We have been using OnTheClock for several years now. This is a great system. Prior to using this,the our HR manager was struggling with calculation of time for staff. This system is user-friendly and efficient. I like the ability to call their customer service and talk with an actual person. They have been able to resolve any questions that I have had within the same call. I like the way it tracks overtime, holiday pay, etc."
SC
Simone
★★★★★
"OnTheClock has a simple, web-based, cost-effective solution. No need to go with the huge companies that charge you an arm and a let. Use their service, and you will not regret it! "
JF
Justin
HR Director, SilverTree Health
Get Started Today
Your HR company is ready. Setup takes 5 minutes.
No credit card. No contracts. No IT required. Just a cleaner, more accurate way to manage your team's hours.
Common Questions
Questions from HR reps
OnTheClock starts at $5 per month, plus $4 per employee. For a 30-person team, that comes out to $125 a month — often less than the cost of a single overtime mistake. You can try it for free, and no credit card is required.
Configurable alerts notify HR and managers when any employee approaches their weekly overtime threshold — before it's crossed. Daily totals update in real time so you're never surprised on payday.
Yes. Set separate tracking rules for exempt and nonexempt staff. Nonexempt employees log exact hours; exempt employees can track project time or be excluded from overtime calculations entirely.
All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Data is stored in US-based AWS data centers only. OnTheClock does not access or share employee records with third parties.
Yes. FMLA, PTO, sick leave, and custom leave types are tracked with auto-accruals. HR gets a full leave history per employee, and employees submit requests through the app with one-click approval.
OnTheClock integrates directly with QuickBooks, Gusto, ADP, Paychex, and many others. Hours export automatically — no re-entry, reformatting, or errors carried into payroll.
No contracts, ever. OnTheClock is month-to-month. Cancel from your account at any time — no calls, fees, or notice required.
Most companies are fully operational within an hour. Import your employee list, configure job site locations, and set pay rates. Free onboarding support is included with every account.