Built for HVAC Companies
Know exactly when your HVAC techs work — and where
Document when technicians clock in, where they are, and how many hours they’ve worked, without chasing paper time sheets.
No credit card required
Cancel anytime
5-minute setup
.png){kind=tracking}
18,000+
Companies rely on OnTheClock Everyday
160,000+
Employees Punching in Daily
★★★★★
4.8
Capterra
★★★★★
4.5
G2
Built for the Field
Everything an HVAC owner needs to stop losing money on labor
From the shop floor to the job site, OnTheClock keeps your labor costs accurate and payroll simple.
Verified Locations
Techs clock in right from their phones, and GPS makes sure they’re actually on-site before their time starts. No more clocking in from the truck or covering for each other.
Overtime Alerts
Know when someone is getting close to overtime before it becomes a problem. Get alerts as your techs approach 40 hours, so you can adjust schedules early and avoid unexpected payroll costs.
Payroll-Ready Reports
Export hours straight to QuickBooks, Gusto, or ADP. No manual entry, fixing mismatched numbers, or last-minute scramble on Friday to get payroll right.
Mobile-First App
Your team can clock in, switch jobs, and track time right from their phones — whether they’re on-site, in the field, or on the move.
Drag-and-Drop Scheduling
Create your dispatch schedule in minutes. As soon as you publish, your techs see their jobs and routes right away. If anything changes, updates show up instantly — no calls, no confusion.
Tamper-Proof Records
Every clock-in, edit, and approval is automatically tracked with a clear timestamp. If questions ever come up about payroll or compliance, you have a clean, reliable record to back everything up.
BEFORE & AFTER
Sound familiar?
Running an HVAC company means your crew is everywhere.
While you’re stuck chasing time sheets and fixing payroll errors
every week. It doesn’t have to be that way.
Without OnTheClock
With OnTheClock
✕
Techs turn in crumpled paper time sheets at week's end — if they remember at all
✓
Hours captured automatically from their phones, synced in real time to your dashboard
✕
One tech clocks in for another at the shop before heading to the job site
✓
GPS verification confirms each tech is physically on-site before they can punch in
✕
Overtime discovered on Friday when it's already too expensive to fix
✓
Real-time alerts when any tech approaches 40 hours — act before it costs you
✕
Disputes about when the clock really started — shop, truck, or job site?
✓
You set the rule once. Clock-ins are tied to GPS locations. No gray area, no arguments.
✕
Three to five hours reconciling time sheets, re-entering data, and checking the math
✓
Payroll exports directly to QuickBooks or Gusto — runs in under 30 minutes
✕
Dispatching by group text and hoping everyone shows up to the right address
✓
The full crew's schedule is available in the app with GPS-confirmed arrivals and SMS notifications
HOW IT WORKS
Up and running before your first service call of the day
Most HVAC companies get everything up and running in under an hour. There’s no need for an IT team or a complicated setup.
01
Clock In
Techs can clock in from their phones, a shop kiosk, or any browser. GPS verifies their locations, and you see their statuses update in real time the moment they punch in.
MOBILE APP
KIOSK MODE
WEB BROWSER
02
Schedule
Plan your week in minutes with simple drag-and-drop scheduling. Assign jobs, adjust shifts, and publish when you’re ready, and techs see updates instantly.
Drag & Drop
SMS Alerts
03
Review Hours
Track every hour and keep every job documented without extra effort. Run reports by technician, job site, or pay period in seconds.
By TechBy
Job Site
Edit Logs
04
Payroll
Sync your team’s hours with QuickBooks, Gusto, ADP, or Paychex automatically. No double entries or manual fixes. Just accurate payroll that’s ready in minutes.
QuickBooks
Gusto
ADP
Native Payroll
Get Started Today
Stop paying for hours you can't verify
OnTheClock pays for itself the first time it catches a buddy punch or prevents an overtime surprise. Setup in under an hour, free onboarding included.
From Real HVAC Companies
Trusted by HVAC teams across the country.
★★★★★
"I looked at quite a few time card systems - including ones that were more expensive. OnTheClock was the best bang for the buck. I love how employees have it on their phone for easy punch in and punch out. Add tasks to know what people are working on and attribute time to it. If someone forgets to punch in or out, it is easy to fix and have hours recalculate. This is an excellent tool for keeping track of employee and contractor hours."
MR
Merance
★★★★★
"We only have a couple of contract employees, but this saves me a lot of time in figuring checks. A+"
KF
Kathy Fortner
★★★★★
"OnTheClock is a great tool for any small business or independent contractor to manage time spent on projects. I highly recommend it - especially to any independent contractors out there!"
JN
James Nichols
Get Started Today
Your HVAC company is ready. Setup takes 5 minutes.
No credit card. No contracts. No IT required. Just a cleaner, more accurate way to manage your team's hours.
Common Questions
Questions from HVAC owners. Straight answers.
OnTheClock is $5/month plus $4 per employee — a 10-tech crew runs $45/month. That's less than a single hour of unplanned overtime. Free trial, no card required.
You set GPS geofences for each job site or customer address. Techs can only clock in when their phone's GPS confirms they're within the approved radius. It works in remote areas too — hours are saved offline and sync when connectivity returns.
Yes. You control when the clock starts — at the shop, in route, or on-site. Set the rule once, and it applies automatically to your whole crew. No more guessing or disputes.
You set the threshold — usually 40 hours, but you can customize it per employee or role. Managers get an alert before the tech crosses it, so you can adjust scheduling before overtime hits.
OnTheClock integrates directly with QuickBooks, Gusto, ADP, Paychex, and many others. Hours export automatically — no re-entry, no copy-paste, and no errors. Payroll runs in minutes.
The app requires an internet connection to clock in and sync time in real time. If a tech misses a punch due to connectivity issues, you’re not stuck guessing hours later.
Managers can quickly update timecards from the dashboard or give employees permission to fix their own missed punches. You stay in control, and payroll stays accurate without the back-and-forth.
Managers can quickly update timecards from the dashboard or give employees permission to fix their own missed punches. You stay in control, and payroll stays accurate without the back-and-forth.
No contracts, ever. OnTheClock is month-to-month. Cancel from your account — no phone call, no fee, no questions asked.
Most HVAC companies are fully operational within an hour. Import your employee list, configure job site locations, and set pay rates. Free onboarding support is included with every account.