Built for Nursing Teams
Nurses take care of patients. We take care of their hours
OnTheClock automatically tracks shifts, flags overtime, and prepares payroll for you, so you don’t spend your time fixing mistakes when it's time to run payroll.
No credit card required
Cancel anytime
5-minute setup
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18,000+
Companies rely on OnTheClock Everyday
160,000+
Employees Punching in Daily
★★★★★
4.8
Capterra
★★★★★
4.5
G2
Scheduling & Compliance
Designed for real nursing teams working in clinical environments
Every shift, pay rate, and location is tracked automatically, so you don’t have to deal with spreadsheets or manual work.
Pay Rate Controls
Set custom pay rates and time categories for nights, weekends, and holiday shifts. OnTheClock handles everything automatically with each punch, so you don’t have to deal with spreadsheets or manual calculations.
GPS Clock-In Restrictions
Set GPS geofences or approved IP addresses for each facility, so nurses can only clock in when they’re actually on-site. This prevents buddy punching and remote clock-ins, giving you clean, accurate records for every audit.
Overtime Alerts
Alerts inform managers the moment a nurse approaches 40 hours. Catch overtime before it happens, not after payroll is already processed and you’re stuck dealing with it retroactively.
All Staff Types
Track hours for full-time, part-time, per-diem, PRN, and contract staff all in one place. See clear totals for every team member each pay period, so you can run payroll with a single report.
Payroll-Ready Reports
Export hours directly to QuickBooks, Gusto, ADP, or Paychex. Your time data flows straight into payroll, so you don’t have to re-enter anything, fix rounding mistakes, or scramble at the end of the week.
Mobile, Kiosk, or Desktop
Your staff can clock in from their phones, a shared break room kiosk, or any web browser. It works just as well for bedside nurses, home health aides, and your front desk team — all in one simple account.
BEFORE & AFTER
Sound familiar?
Devote your time to patient care, not spreadsheets.
Without OnTheClock
With OnTheClock
✕
Night and weekend pay rates are manually calculated each pay period, usually in a spreadsheet that no one fully trusts.
✓
Custom time categories automatically apply the correct rate to each punch, including nights, weekends, and holidays.
✕
A nurse gets pulled into an emergency and forgets to clock out, so you’re left tracking it down before payroll closes.
✓
Missed punch alerts notify employees in real time, so they can fix issues before the pay period ends — not after it’s too late.
✕
PRN and agency hours are tracked in a separate spreadsheet, but it’s rarely kept up to date.
✓
Track every staff type, including PRN, contract, per diem, and full-time employees, in one account with one clear, easy-to-read report.
✕
A nurse was paid overtime after picking up a third shift without advance notice.
✓
Get real-time alerts when anyone exceeds 40 hours, so you can step in before it becomes an extra cost.
✕
Payroll ends up taking half a day, largely due to fixing and rebuilding hours from paper time sheets and calculation mistakes.
✓
Export to your payroll provider in minutes, with pay rates, overtime, and PTO included automatically.
✕
You’re calling the charge nurse to confirm who clocked in this morning.
✓
The live dashboard lets you see which nurses are clocked in, on break, or absent in real time, right from your phone.
HOW IT WORKS
Everything your nursing team needs
Designed for workplaces where schedules shift often, teams are diverse, and compliance is always required.
01
Clock In
Nurses can clock in using their phones, a shared kiosk, or any web browser. GPS restrictions ensure each clock-in occurs at an approved location, so there’s no way to clock in from the wrong place.
MOBILE APP
KIOSK MODE
WEB BROWSER
02
Schedule
Create weekly schedules with an easy drag-and-drop setup. Handle open shifts and last-minute changes without confusion. Once you publish, your team can see their schedule right away on their phones.
Drag & Drop
SMS Alerts
03
Review Hours
Track vacation, sick leave, and PTO for your entire team in one place. Accruals update and roll over automatically, so you don’t have to track anything or do the math yourself.
By TechBy
Job Site
Edit Logs
04
Payroll
Connect your system to QuickBooks, Gusto, ADP, or Paychex. Pay rates, overtime, and PTO sync automatically, so you don’t have to re-enter anything or worry about mistakes.
QuickBooks
Gusto
ADP
Native Payroll
Get Started Today
Stop paying for overtime that could have easily been prevented
OnTheClock pays for itself the first time it catches a missed punch or flags a nurse approaching overtime. Your first 30 days are free, and onboarding support is included.
From Real Nursing Facilities
Trusted by nursing managers across the country.
★★★★★
"Great program to track time for employees!"
KW
Katy
AnyLabTestNow
★★★★★
"OnTheClock has been a great asset to my business. It's easy to use for me and my employees, and I'm thankful I found it!"
CP
Dr. Carla
★★★★★
"I have been using On The Clock since I opened my practice in early 2013, and it has worked flawlessly for me. Payroll reporting has never been easier, and I know I'm not even using the site to its full potential. Customer service has been great as well. Also, the ability to clock in from anywhere is very important. OnTheClock has been perfect for me and my practice."
JC
Dr. Jason Coe
Get Started Today
Your nursing company is ready. Setup takes 5 minutes.
No credit card. No contracts. No IT required. Just a cleaner, more accurate way to manage your team's hours.
Common Questions
Questions from nursing facility managers.
OnTheClock costs $5 per month, plus $4 per employee. For a team of 20, that comes out to $85 a month — often less than what you’d spend on just one hour of unexpected overtime. You can try it for free with no credit card required.
Yes. You can set up custom time categories for each shift type, and OnTheClock automatically applies the correct rate to every punch. No manual calculations. No spreadsheets. Just accurate totals every pay period.
PRN, per diem, contract, and agency staff are tracked just like your full-time team. All hours show up in one accurate report, so you don’t need a separate spreadsheet.
Yes. You can set GPS geofences or approved IP addresses for each facility or patient location. This ensures staff can only clock in when they’re actually on-site — no buddy punching, no remote clock-ins, and cleaner, more accurate records.
OnTheClock connects directly with QuickBooks, Gusto, ADP, Paychex, and other payroll systems. Hours and pay data transfer automatically, so you don’t have to re-enter anything or worry about mistakes.
There are no contracts. OnTheClock runs month to month, so you can cancel anytime right from your account — no calls, fees, or hassle.
Most nursing facilities are fully set up in under an hour. Import your staff list, configure time categories and pay rates, and set GPS restrictions. Free onboarding support is included with every account.
Most companies are fully operational within an hour. Import your employee list, configure job site locations, and set pay rates. Free onboarding support is included with every account.