Best Time Tracking Software for Real Estate in 2026

A leasing assistant who drives 500 qualifying business miles in a month accounts for $380 at the IRS July–December 2026 standard business mileage rate of 76 cents per mile. Actual reimbursement requirements vary by applicable law and employer policy. The best real estate time tracking software helps teams manage hours worked across different properties and prepare accurate payroll. Supported location records help managers review punches, while payroll exports reduce manual entry. Automatic mileage tracking, when needed, should be verified separately.

Most clocks assume one office, one schedule, one manager who can see everyone. Your team doesn't work that way. Agents, leasing staff, and maintenance techs spread across listings, units, and job sites, and the hours have to follow them. Common real estate timekeeping challenges include inaccurate or missing punches, tracking hours across multiple properties, and reconciling travel records with payroll.

No single tool wins for every office. Here are seven options, each matched to a specific real estate business need, starting with small teams.

What Real Estate Teams Actually Want From Time Tracking

Real estate teams need reviewable attendance records. Work often happens away from the office, so supported mobile punches can provide location information alongside timestamps. That single need shapes almost every other choice on this list.

Teams also need to distinguish compensable travel time from qualifying business mileage. Accurate time records can support payroll preparation, while an appropriate mileage solution can help document qualifying business trips for reimbursement. Payroll integration can reduce duplicate data entry.

And they want one honest view of a mixed crew. Salaried agents, hourly administrative employees, and part-time leasing staff may have different tracking needs. Nonexempt employees generally require accurate hours-worked records, while exempt employees and independent contractors may have different requirements.

Quick Picks: The Best Time Tracking Software for Real Estate at a Glance

• OnTheClock: Best for small real estate teams

• Timeero: Best for mileage tracking

• Connecteam: Best for property maintenance crews

• Homebase: Best free option for a single office

• When I Work: Best for scheduling leasing staff

• Buddy Punch: Best for discouraging buddy punching

• Hubstaff: Best for mobile agents

How We Evaluated the Best Time Tracking Software for Real Estate

We judged each tool on what actually matters across properties, not on feature-sheet length. We evaluated each option using the OnTheClock Real Estate Time Tracking Checklist, which covers eight practical considerations for real estate teams:

• Location controls: GPS records and configurable geofencing that help managers review where supported punches occurred.

• Mileage capture: Determine whether automatic recording of qualifying business trips is required and available.

• Punch verification: Supported photos, PINs, or facial checks can help discourage unauthorized punching and support manager review.

• Flexible punch methods: A mobile app for field staff and a kiosk for the office.

• Scheduling: Drag-and-drop shifts for leasing and front desk coverage.

• Overtime and PTO rules: Alerts for approaching configured overtime thresholds and tools for tracking time off.

• Payroll and accounting fit: Clean exports to the tools you already run.

• Honest pricing: A clear monthly cost that includes base fees, per-user charges, and required add-ons.

OnTheClock earns the small-team spot because its time tracking plan includes GPS and geofencing, scheduling, PTO, and overtime alerts. Automatic mileage capture should be evaluated separately. That breadth at the base price is the basis for the small-team label, not a ranking against the other picks. Each of the others serves its own situation best.

The Best Time Tracking Software for Real Estate

Here are seven time tracking software options for real estate companies, with a recommended choice for each situation. For each one, we cover whom it fits best, where it stands out, and where it may not be the right move.

1

OnTheClock: Best for Small Real Estate Teams

Available on: Web, iOS, Android

Why OnTheClock Is Best for Small Real Estate Teams

OnTheClock fits the small brokerage or property management office that runs a mixed hourly crew across listings and units. It provides reviewable attendance records, scheduling, and payroll-ready hours in one time tracking plan. The buyer here is the owner or office manager who wears the payroll hat too.

It addresses key time tracking, scheduling, PTO, and payroll needs for small real estate teams. GPS records and configurable geofencing help managers review punch locations. The live dashboard shows who's clocked in, while timecard review tools help managers identify missing punches before payroll. More than 16,000 companies trust OnTheClock for workforce management. See how OnTheClock works for real estate teams in more detail.

Why OnTheClock Is Different

Core time tracking, scheduling, PTO, and reporting features are available in a single time tracking plan at a $5/month base + $4/employee/month. A six-employee office pays $29/month for time tracking, with optional payroll priced separately.

Small brokerages and property management companies seeking straightforward time tracking and scheduling may appreciate having these features in one platform. The honest trade-off: Punches need an internet or Wi-Fi connection, and the reporting is lighter than an enterprise suite built for deep portfolio analytics.

Key Features

✓ GPS and geofencing

✓ Kiosk, mobile, and web punch

✓ Drag-and-drop scheduling

✓ PTO and overtime alerts

✓ Time tracking reports and payroll integrations

Pros

✓ One time tracking plan covers GPS, scheduling, PTO, and reports

✓ Predictable monthly base fee and per-employee pricing

✓ Configurable geofencing helps manage supported clock-in locations

✓ 30-day free trial with no credit card required at sign-up

✓ Free phone, chat, and email support

Cons

✕ Needs an internet or Wi-Fi connection to punch

✕ Lighter on deep portfolio reporting than enterprise suites

Pricing

• 30-day free trial, no credit card
• $5/month base + $4/employee/month (see how OnTheClock pricing works)
• Optional full-service payroll: $40/month base + $6/employee/month, plus a one-time $250 implementation fee

2

Timeero: Best for Mileage Tracking

Available on: Web, iOS, Android

Why Timeero Is Best for Mileage Tracking

Timeero fits the agent or property manager who spends much of the day on the road. It can automatically record qualifying trips and mileage when its mobile tracking features are properly configured. The buyer is the office that reimburses mileage and wants the math to be airtight.

Its GPS records support mileage review, while optional Segmented Tracking provides a timeline of stops and trips from one clock-in on eligible plans. That's a strong fit for IRS-rate reimbursement. The caution: Scheduling and geofencing require an eligible plan, and Segmented Tracking carries an additional fee on Pro and Premium.

Key Features

✓ GPS time clock

✓ Automatic mileage tracking

✓ Optional Segmented Tracking

✓ Geofencing and scheduling (Pro)

Pros

✓ Automatic mileage logging with a GPS breadcrumb

✓ Optional Segmented Tracking shows stops and trips from one clock-in

✓ No base fee, one flat per-user rate

✓ 14-day free trial, no credit card

Cons

✕ Scheduling and geofencing only on the Pro plan

✕ Per-user cost climbs as the team grows

✕ Basic plan caps out at 10 users

Pricing

• 14-day free trial, no credit card is required at sign-up
• Basic $6/user/month (up to 10 users), Pro $9/user/month, Premium $12/user/month; optional Segmented Tracking from $5/user/month on Pro and Premium

3

Connecteam: Best for Property Maintenance Crews

Available on: Web, iOS, Android

Why Connecteam Is Best for Property Maintenance Crews

Connecteam fits the property management company with a deskless maintenance crew. Maintenance employees can track hours, complete operational checklists, and communicate with the office through supported features. The buyer is the operations lead juggling turnovers across many doors.

Connecteam offers time tracking, scheduling, forms, tasks, and messaging across its platform. These features may be distributed across separate hubs, each requiring a separate subscription. The caution shows up in price. The free plan is generous for up to 10 users, but the paid Operations tiers jump quickly once a crew grows past that, and the all-in-one app can feel heavy for an office that just wants a clock.

Key Features

✓ GPS time clock

✓ Geofencing

✓ Forms and checklists

✓ Task management and chat

Pros

✓ Free for up to 10 users

✓ Time clock, forms, tasks, and chat in one app

✓ Configurable geofencing can help restrict supported punches to approved property locations

✓ Strong fit for deskless maintenance crews

Cons

✕ Paid tiers jump quickly past the free plan

✕ The all-in-one app can feel heavy for a small office

✕ Time tracking and communications may require separate paid hubs

Pricing

• Free Small Business plan for up to 10 users
• Operations Basic $35/month, Advanced $59/month, Expert $119/month for the first 30 users; additional users and separate paid hubs cost extra

4

Homebase: Best Free Option for a Single Office

Available on: Web, iOS, Android

Why Homebase Is Best Free for a Single Office

Homebase fits the single real estate office that wants a real clock without a bill. The free Basic plan covers one location with up to 10 employees, and it pairs a time clock with scheduling out of the gate. The buyer is the small brokerage testing the waters before paying for anything.

Its standout is how much the free tier actually does: Build the schedule, clock in on a phone or tablet, and store time sheets -- all at no cost. The caution is the pricing structure. Homebase bills plans per configured business location, so offices should verify how their locations would be counted. Location-based clock-in applies only to the Essentials plan and up.

Key Features

✓ Time clock on phone, tablet, POS

✓ Scheduling

✓ Location-based clock-in (paid)

✓ Hiring and onboarding tools

Pros

✓ Free Basic plan for one office

✓ Clean scheduling and time clock together

✓ Unlimited employees on paid plans

✓ Hiring and onboarding built in

Cons

✕ Priced per location, so several offices add up

✕ GPS clock-in only on paid plans

✕ Free plan caps at one location

Pricing

• Free Basic plan (one location, up to 10 employees)
• Essentials $30/location/month; Plus $70/location/month; All-in-One $120/location/month; optional payroll $49/month base + $6/employee/month

5

When I Work: Best for Scheduling Leasing Staff

Available on: Web, iOS, Android

Why When I Work Is Best for Scheduling Leasing Staff

When I Work fits the leasing office that lives and dies by the shift calendar. Front desk and leasing agents swap coverage, fill open shifts, and message the team in one place, so no-shows get covered quickly. The buyer is the manager who builds a weekly schedule and wants the hours to follow it.

Its standout is scheduling speed, with built-in auto-scheduling, shift swaps, and team messaging. Supported devices can be used for time tracking, with GPS-related attendance controls depending on the selected configuration. Confirm the final time and attendance price during checkout.

Key Features

✓ Employee scheduling

✓ Time tracking options on eligible plans

✓ GPS and geofencing

✓ Team messaging

Pros

✓ Fast scheduling with easy shift swaps

✓ Supports time tracking on compatible devices

✓ Clear per-user pricing

✓ 14-day free trial, no credit card is required at sign-up

Cons

✕ Time tracking and attendance availability depends on plan configuration

✕ Geared more to scheduling than pure time tracking

✕ Advanced features sit on higher tiers

Pricing

• 14-day free trial, no credit card
• Essentials $2.50/user/month; Pro $5/user/month; Premium $8/user/month. Confirm the final time and attendance configuration at checkout

6

Buddy Punch: Best for Discouraging Buddy Punching

Available on: Web, iOS, Android

Why Buddy Punch Is Best for Discouraging Buddy Punching

Buddy Punch fits the office where a shared front desk tablet tempts people to clock in for each other. The name says it all. Supported Face ID and photo controls can discourage unauthorized punches and provide attendance records for review. The buyer is the manager tired of paying for hours nobody worked.

Its strengths include supported punch-verification controls, GPS coordinates for eligible mobile punches, and a straightforward interface. The caution is the base fee. Every plan carries a $19 base monthly fee, which stings for a small team, and GPS coordinates are included on eligible Starter punches; scheduling and real-time GPS tracking may require add-ons.

Key Features

✓ Facial recognition

✓ GPS on punches

✓ Scheduling add-on

✓ Payroll integrations

Pros

✓ Supported Face ID helps discourage unauthorized punches

✓ GPS coordinates on supported mobile punches

✓ Simple, clean punch interface

✓ 14-day free trial, no credit card is required at sign-up

Cons

✕ $19 base fee on every plan

✕ Scheduling and real-time GPS tracking may be Starter add-ons

✕ Fewer deep reporting tools than larger suites

Pricing

• 14-day free trial, no credit card is required at sign-up
• Starter $5.99/user/month, Pro $7.99/user/month, Advanced $13.99/user/month; each plus a $19/month base fee

7

Hubstaff: Best for Mobile Agents

Available on: Web, iOS, Android

Why Hubstaff Is Best for Mobile Agents

Hubstaff fits the real estate team whose agents are always on the move. It tracks time on supported devices and offers location-related records and project reporting, depending on the plan. The buyer is the broker who wants to see where the day went without calling anyone.

Its standout is the mix of GPS job sites, productivity insight, and built-in invoicing tied to project budgets, so a listing's hours and cost stay in one view. Here's the honest caution. GPS-related location controls, scheduling, and project budgets vary by plan and add-ons. Productivity screenshots may feel intrusive to some employees, and Hubstaff has a two-seat billing minimum.

Key Features

✓ GPS job sites and mobile tracking

✓ Productivity and activity insight

✓ Project budgets and invoicing

✓ Scheduling and geofencing (Grow)

Pros

✓ GPS-related tools help review time records at configured properties

✓ Productivity insight shows where the day went

✓ Project budgets and invoicing built in

✓ 14-day free trial, no credit card is required at sign-up

Cons

✕ Location and scheduling features vary by plan and add-ons

✕ Screenshots can feel like heavy monitoring

✕ Two-seat minimum even for one user

Pricing

• 14-day free trial, no credit card
• Starter $7/user/month, Grow $9/user/month, Team $12/user/month; two-seat minimum. Confirm location-related add-ons

What's the Best Time Tracking Software for Real Estate?

The best option isn't the longest feature list; it's the one that fits how your team actually works. Start with the single question that bugs you most, then pick.

• Need GPS-related attendance controls, scheduling, and PTO in one affordable plan? OnTheClock fits a small real estate team.
• Reimburse a lot of driving between properties? Timeero logs the miles for you.
• Running one office on no budget? Homebase has a real free plan.

The right tool removes friction from the problem you hit most, not the one a sales demo wants to show you.

What Is Real Estate Time Tracking Software?

Real estate time tracking software is a digital clock that records when your hourly staff start and stop work, and where. It replaces paper, spreadsheets, and texted hours with punches that carry a timestamp and a location.

For this audience, it adds the parts a desk clock skips: GPS-related punch records and payroll exports. Automatic mileage tracking can be evaluated separately when needed. The goal is reviewable records that support accurate pay.

Who Needs Time Tracking Software in Real Estate?

Any real estate business with hourly people who work away from one desk benefits. Brokerages with admins and leasing agents, property management firms with maintenance crews, and offices with a shared front desk all gain the most. The math changes once you pass a handful of staff or more than one property.

Think leasing offices, property management companies, real estate teams, and brokerage back offices. If you're chasing missing hours, fixing time sheets, or guessing at mileage, you're the audience.

Why Real Estate Teams Rely on Time Tracking Software

Real estate work spreads out, so accuracy protects your margin. Hours happen at listings, units, and closings, and a wrong number means a short paycheck, a payroll fix, or a compliance risk. Federal law backs this up: the Fair Labor Standards Act requires employers to keep accurate daily and weekly hours for every nonexempt worker.

The old way, paper and memory, breaks the moment a client questions a bill or an agent disputes a check. A real clock with location proof replaces the guesswork and gives you a record. See how OnTheClock handles time tracking with GPS for teams on the move.

Key Features Real Estate Time Tracking Software Should Have

Before you compare prices, make sure any tool covers the basics for a team that works across properties.

• GPS and geofencing: Supported location records and configurable restrictions help managers review where punches occur.

• Mileage tracking: Review whether the chosen solution can log qualifying business trips and miles between stops for reimbursement.

• Punch verification: Supported photos, PINs, and facial recognition can help discourage buddy punching and provide additional records for manager review. 

• Mobile and kiosk punching: A phone clock for the field and a tablet for the office.

• Scheduling and PTO: Shift coverage for leasing staff plus time-off tracking.

• Payroll export: Clean hours that move into Gusto, QuickBooks, ADP, or your own payroll.

How to Choose the Right Time Tracking Software for Real Estate

Step 1: Count your team and properties, then do the pricing math

Start with real numbers. Count the hourly people you run in a busy week and the properties they cover, because per-user and per-location pricing decide your true cost, not the headline rate.

Run two quotes side by side. A six-employee office on OnTheClock is $5 base plus six times $4, or $29/month. The same team on a tool with a $19 base fee and a higher per-user rate can land near $60. Compare each vendor's billing policy, especially how seasonal staffing affects the number of billable users.

Step 2: Name the one problem that costs you most

Pick one. Unproven hours across properties, untracked mileage, buddy punching, and payroll rework each point to a different tool, and chasing all four at once leads to an overbuilt plan you won't use.

Write the top problem down before you demo anything. If location records matter most, prioritize GPS and geofencing. If travel is the concern, prioritize automatic mileage tracking. The named problem keeps a slick sales call from steering you toward features you don't need.

Step 3: Match the punch method to how your people work

A roving agent needs a one-tap phone punch with GPS. A staffed front desk needs a tablet kiosk with a PIN or a photo. A maintenance tech needs a mobile clock that works at the unit.

Test the punch on your real devices before you roll it out. A clock that's clumsy on a phone gets skipped, and a skipped punch is the missing hour you'll hunt for on payday.

Step 4: Decide how much location proof you need

Not every office needs a GPS breadcrumb on every punch. A single-office brokerage may need only a kiosk, while a property management firm covering 40 doors needs geofences at each door.

Ask to see the location report in the trial. Review available punch locations, compare them with intended properties, and test punches outside approved areas. Those records can support manager review.

Step 5: Handle drive time and mileage between properties.

Driving is the hidden cost in real estate. For July through December 2026, the IRS optional business mileage rate is 76 cents per mile, so 500 qualifying business miles equal $380. Actual reimbursement requirements vary, and ordinary commuting generally does not qualify. Manual logs can contain errors.

If your team drives frequently, prioritize automatic mileage capture. A tool such as Timeero can record trips and mileage for review before reimbursement.

Step 6: Check the payroll and accounting connection

Trace one hour from punch to paycheck. Confirm the tool exports to the payroll you run, whether that's Gusto, QuickBooks, ADP, or Paychex, and run a test export during the trial.

If you use QuickBooks Online, confirm whether your chosen software offers direct integration, requires another subscription, or uses manual imports. A file that needs hand-editing every week is a hidden labor cost, so price that time in too.

Step 7: Run a full pay period on a free trial before you commit

Test through a complete pay period when the trial permits. For shorter trials, request an extension or use sample payroll exports. OnTheClock offers a 30-day free trial without a credit card.

Time the approvals, count missed punches, check how fast support answers, and add up the true monthly cost with your real head count. The tool that survives one honest payroll run is the one to buy.

Tips for Implementing Time Tracking Software at a Real Estate Business

• Set geofences before you invite the team. Map each office and property first, so configured location controls can support subsequent punch review.

• Train on the phone, not just the desktop. Your field staff punch from a car or a doorstep, so walk them through the mobile app where they'll actually use it.

• Keep records for the legal minimum. The U.S. Department of Labor's recordkeeping rules generally require payroll records for at least three years and supporting timecard records for at least two years. Other rules may require longer retention.

Frequently Asked Questions