OTC Learning Center

Learn about setting up the features relevant to your business by clicking on the links.  You may set up as many or as little as you like, or you may click on the links that have "*" at the end, and review as you would a check list, in order to ensure the most common features are ready to use.

Getting Started with OnTheClock

  1. Start a Free Trial*
  2. Add Your Employee(s) and Send Their Login(s)*
  3. Remember Login Information Easier
  4. Set Up Groups of Teams of Employees with Employee Group Settings
  5. Delete/Deactivate/Terminate Employee
  6. Restoring or Reactivating an Employee
  7. Add/Remove Your Manager(s), Send Their Login(s) and Assign Employee(s)*
  8. Confirm, Add/Remove and Change Your Administrators*
  9. Getting Started with the Mobile App
  10. Getting Started as an Employee
  11. Billing Cycle, Payment Options, Account Info and Activation
  12. HR, Employment, Overtime, and Labor Law Assistance

Managing the Time Cards

  1. Know What Edits Happen to Time Cards and Account
  2. Designate Who Will be Approving Time Cards*
  3. Allow Your Employees to Track Tips, Bonuses or Commission
  4. Set Your Account Time Zone*
  5. Set the Pay Periods*
  6. Set up Punch Rounding
  7. Set Up a Salaried Employee
  8. Overtime Rules and Alerts*
  9. Viewing & Approving Time Cards
  10. Making Corrections to the Time Card and Manual Entries
  11. Set Up Routine Reports Direct to Email with Scheduled Reports
  12. Time Formatting Options

Directory

A

All about Archiving

All about the location and security tab

App GPS Tracking

B

Breaks, Lunch, Automation & Punch In/Out Reminders 

 

C

Communication

E

Employee Time card Approval

Employee Profile

Employee Guide to OnTheClock Desktop and Mobile

Employee Guide to OnTheClock

F

Fixed Schedules

G

Group punch mode

Gusto integration

H

How do I deactivate/delete/ restore an employee

How employees add their own punches Desktop

How employees add their own time desktop

How employees add their punches -mobile

How to add administrator and managers

How to add/update billing information

How to add punch messages

How to add employees on the app

How to add an employee

How to cancel your account

How to create an employee groups

How to edit time cards

How to set up your employees overtime rule

How to setup PTO

How to setup punch locations

How to set your time zones

How to start an account

How to use the schedule

J

Job and Project Costing Setup

L

Linked Accounts

M

Manual Time Card entries

Mileage

O

Our Mobile App

Overtime Alerts

P

Payroll

PTO (Paid Time Off)

Punch Locations and Devices

Q

Quickbooks Desktop

Quickbooks online

R

Replacing a main administrator

Requesting PTO as an employee

S

Salaried Employees

Schedule

Scheduled reports and alerts

Switching jobs

T

Time card features and explanation

Time card notes PDF report

Time Clock Settings

Text Alerts

W

Where did my employee punch in from?

Who's in feature

Need more help?
Submit a ticket

Troubleshooting

A
Administrators will have control over all time clock settings in the account. Managers can adjust anything that pertains to employees and timecards depending on permission level.
A
Employees will not be able to control any setup for how they can clock in and out. They can have different settings applied at an individual level based on permission granted from an admin or manager.

What's Next

Getting Started as an Employee

This is a step-by-step guide for how to use OnTheClock as an employee.

Getting Started as a Manager

Learn more about using OnTheClock as a manager.

Getting Starte with the Mobile App

Get mobile with our OnTheClock app.