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Learning Center

Reference Links

The links below provide in-depth information on how to best utilize OnTheClock's numerous features. We've highlighted the most common topics with asterisks. We encourage you to use this page as a checklist as you set up or troubleshoot your employee time tracking accounts. See our helpful implementation guide for best practices and successful time tracking with OnTheClock.

Getting Started with OnTheClock

Start a Free Trial* How to Add and Invite Employees* Employee Group Settings (Manage the Default Settings for Multiple Employees) Add Managers and Assign Employees* Add Additional Administrators* Getting Started with the Mobile App Getting Started as an Employee

Setting up Your Account

Allow Your Employees to Track Tips, Bonuses, or Commissions Set Your Time Zone* Set Your Pay Periods* Set Up Punch Rounding Set Up a Salaried Employee Overtime Rules and Alerts* Time Formatting Options

Managing Time Cards

Enable an Audit Trail to Log Changes to Time Cards Time Card Approval Settings* How to Read Time Cards How to Manage and Correct Timesheets Automated Reports

Managing Your Account

Create Shortcuts and Login with Single Sign-On (SSO) HR, Employment, Overtime, and Labor Law Assistance Billing Cycle, Payment Options, Account Info, and Activation

Updating for Employee Changes

Delete/Deactivate/Terminate an Employee Restore/Reactivate an Employee

Payroll Setup


 General Payroll Guidance
Local Taxes
Payroll Enrollment Process
Payroll Statuses
Completing Authorization Documents
Employee Enrollment
Employee On-board Status Process Payroll
Payroll Reports

Directory

A

Advanced Settings All About Archiving All About the Location and Security Tab App GPS Tracking Assign Pay Rates to Your Employees

B

Breaks, Lunch, Automation, and Punch-In/-Out Reminders Breaks, Lunch, and Punch-In/-Out Reminders with Fixed Schedules*

C

Communication with Employees (Types of Messaging)

E

Employee Guide to OnTheClock Employee Guide to OnTheClock (Desktop and Mobile) Employee Profile Employee Time Card Approval

F

Fixed Schedules

G

Global Messaging GPS Tracking Group Punch Mode Gusto Integration

H

How to Add Administrators and Managers How to Add an Employee How to Add an Employee (Mobile App) How to Add/Update Billing Information How to Add Punch Messages How Can Employees Add Their Own Punches (Desktop) How Can Employees Add Their Own Punches (Mobile) How Can Employees Add Their Own Time (Desktop) How to Cancel Your Account How to Create Employee Groups How Do I Deactivate/Delete/Restore an Employee? How to Edit Time Cards How to Set Up Employees' Overtime Rule How to Set Up Paid Time Off (PTO) How to Set Up Punch Locations How to Set Your Time Zones How to Start an Account How to Use the Schedule

J

Job and Project Costing Setup Set Up Costing Features: Project, Job, Task, Customer, and Mileage Set Up Costing Reports Using Project Costing Reports

L

Linked Accounts

M

Manual Time Card Entries Messaging Mileage Multilingual Prompts

O

Overtime Alerts

P

Add a Paid Time Off Request (PTO) for an Employee Add Predetermined Holidays and Days Off with Bulk Paid Time Off (PTO) Check Paid Time Off (PTO) Balances Choose the Device or Browser to Punch From on the Location & Security Tab* Connecting with Payroll Providers and Sending Time Cards* Employee Punch Site Language Prompt in Group Punch Feature Paid Time Off (PTO) Calendar Payroll Providers Punch Locations and Devices Punch Rounding Set Up the Locations Your Employees May Punch From* See Where Employees Are Punched In with Who's In Set Up All Employees to Punch In and Out From the Same Device Using Group Punch Set Up Paid Time Off (PTO), Rename Headings, and PTO Renewal* Turn On or Off the Ability to Punch In or Out

Q

Quickbooks Desktop Quickbooks online

R

Receive and Send Text Alerts Replace a Main Administrator Request Paid Time Off (PTO) as an Employee

S

Salaried Employees Schedule Set Up Shift Schedule and View Scheduled Reports and Alerts Switch jobs

T

Employee Time Card Approval Text Alerts Time Card Approval Time Card Audit Trail Time Card Features and Explanation Time Card Notes (PDF Report) Time Clock Settings Time Formatting Time Zone and Daylight Savings Type of Pay Period

W

Where Did My Employee Punch-In From? Who Can Access My Account Who's In?